Special Education Coordinator

• Candidates must hold appropriate certification or licensure as defined by the Maine Department of Education, as well as a current Criminal History Records Check (CHRC). Appropriate credentials may include certification codes 030, 035, or 282, or another applicable special education teaching certification with a related master's degree and/or at least five years of special education teaching experience.

  The successful candidate will work under the direction of the Special Education Co-Directors, in close collaboration with the Director of Finance and Assistant Superintendent. The position will provide district-wide leadership and coordination of MaineCare programs, supporting effective systems for documentation, compliance, and reimbursement while providing guidance and assistance to special education staff. The coordinator will also support special education compliance and facilitate IEP meetings as assigned by the Special Education Co-Directors. Responsibilities will include, but are not limited to:

  • MaineCare Program Oversight: Coordinate district-wide MaineCare processes, systems, timelines, and compliance to ensure eligible services are appropriately documented, submitted for reimbursement, and monitored in accordance with applicable regulations.
  • MaineCare Referrals and Service Coordination: Manage and track referrals, evaluations, eligibility requirements, service initiation, and follow-up needs, working collaboratively with families, case managers, clinicians, and other service providers.
  • Documentation and Billing Compliance: Develop and maintain consistent procedures to monitor required documentation, including referrals, consents, treatment plans, provider qualifications, service records, and billing requirements. Identify and resolve documentation gaps and barriers to timely reimbursement.
  • Revenue Monitoring and Reconciliation: Collaborate with the Director of Finance and designated billing personnel to monitor claims, reimbursements, denials, and outstanding documentation, identifying opportunities to improve reimbursement accuracy, efficiency, and accountability.
  • Treatment Plans and Service Monitoring: Coordinate with appropriate staff to ensure Individual Treatment Plans (ITPs) are developed, reviewed, signed, and aligned with applicable IEP requirements. Monitor service delivery documentation and required reporting.
  • Staff Training and Technical Assistance: Provide ongoing training, guidance, and support to special education staff, BHPs, clinicians, and related service providers regarding MaineCare processes, documentation, service requirements, and compliance expectations.
  • BHP Program Coordination: Coordinate BHP referrals, assignments, training, credentialing, supervision requirements, and professional development in collaboration with case managers, program administrators, clinical supervisors, and outside training partners.
  • IEP Meeting Facilitation: Facilitate IEP meetings and serve as the district's designated representative, as assigned and appropriately authorized by the Special Education Co-Directors, ensuring procedural compliance, appropriate documentation, and follow-through.
  • Special Education Compliance: Assist the Special Education Co-Directors in monitoring district-wide IEP timelines, evaluations, documentation, and other state and federal special education requirements.
  • Program Monitoring and Continuous Improvement: Collaborate with district leadership to monitor program effectiveness, identify service gaps, staffing and training needs, reimbursement trends, and opportunities to improve systems and strengthen services for students.
  • Administrative Reporting and Collaboration: Provide regular updates to the Special Education Co-Directors, Director of Finance, and Assistant Superintendent regarding MaineCare operations, compliance, reimbursements, and areas requiring administrative attention.

  The successful candidate will demonstrate strong organizational, communication, and collaborative leadership skills, with the ability to develop effective systems, support staff, and ensure accountability across district programs. This position requires a thoughtful, detail-oriented professional who understands the relationship between special education services, regulatory compliance, and responsible fiscal management. Through effective coordination of MaineCare programs and support for special education staff, the successful candidate will play an important role in strengthening the District's capacity to provide high-quality services and opportunities for students.

  Please submit:

  Cover Letter

  Resume

  Proof of Certification

  Educational Transcripts

  Three written recommendations

  EOE

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  Location : MSAD 54, 196 West Front Street, Skowhegan, ME 04957

Salary : $42,291 - $63,312