English–Mandarin Bilingual Administrative Assistant

Are you highly organized, adaptable, and curious about how a dynamic organization runs behind the scenes? We are looking for a thoughtful and capable English–Mandarin Bilingual Administrative Assistant to join the Operations & Administration Team at Ms. Lam Montessori School.

This role goes beyond managing schedules or completing isolated tasks. It is an entry-level, growth-oriented position for someone who enjoys multitasking, learning through doing, and becoming an essential part of a close-knit operations team. You will support the day-to-day administrative and operational needs of your assigned campus, assist with school-wide projects, and help turn ideas into action so work moves forward smoothly and thoughtfully.

This position is intentionally broad and designed to grow with the right person. Responsibilities may shift over time based on organizational needs. As skills, judgment, and reliability are demonstrated, the Administrative Assistant will gradually take ownership of defined focus areas or recurring initiatives, while continuing to contribute to the daily operations of the school and school-wide initiatives.

We are hiring 2 Administrative Assistants under this role.

Responsibilities

• Support the day-to-day administrative and operational needs of an assigned campus while contributing to school-wide projects and initiatives.
• Assist with planning, coordination, and execution of special projects as needed
• Maintain organized records, spreadsheets, documentation, calendars, task tracking systems, and follow-up items.
• Support cross-department communication and coordination
• Assist with operational, administrative, and logistical tasks as priorities shift
• Communicate professionally and thoughtfully with staff, parents, and external partners when needed
• Step in where support is most needed to help ensure work runs smoothly

Qualifications

• Entry-level position; 1–3 years of professional experience welcome (prior experience in a similar support role is a plus)
• Bachelor’s degree required
• Bilingual fluency in English and Mandarin required
• Strong organizational skills and attention to detail
• Technologically savvy, with proficiency in G-Suite and spreadsheets, and comfortable learning new internal systems and platforms
• Able to manage multiple priorities in a fast-paced environment

Traits & Skills

• Highly organized, dependable, and proactive
• Solution-oriented, with strong problem-solving and critical-thinking skills
• Strong sense of urgency and accountability, with the ability to prioritize and meet deadlines
• Excellent organizational and time management skills
• Thoughtful and observant, with good judgment
• Professional, reliable, and respectful in all interactions
• Calm, adaptable, and resilient under pressure
• Eager to learn, grow, and take on increasing responsibility
• Able to handle sensitive information with discretion and confidentiality
• Comfortable balancing a wide variety of responsibilities in a dynamic school environment.
• Candidates from creative backgrounds — including arts, design, or humanities — are welcome and encouraged to apply.

Growth & Development

This role is designed to evolve. We are passionate about investing in our people and creating opportunities for growth. As you build your skills, demonstrate capability and reliability, and gain experience, you will have opportunities to take increasing ownership of projects, recurring responsibilities, and key areas of the school's operations. We are committed to supporting your development through ongoing coaching, mentorship, and hands-on learning alongside the Operations & Administration Team and school leadership.

Compensation & Benefits

• $40,000–$48,000 annually, commensurate with experience
• Full benefits package including:
• Health Reimbursement Arrangement (HRA)
• Personal Development Fund
• 401(k)
• Paid time off & parental leave
• Professional development support
• Staff meals (breakfast, lunch, snacks)

Schedule & Location

• Full-time, Monday–Friday
• Work across multiple Brooklyn campuses as needed

How to Apply

If you are organized, curious, adaptable, and excited to grow within a mission-driven Montessori organization, we would love to hear from you.

Please submit your resume and a brief cover letter to hr@mslammontessori.com.

Learn more about us at www.mslammontessori.com.

Job Type: Full-time

Pay: $44,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance

Work Location: In person

Salary : $40,000 - $48,000