Office Manager - Construction Contrator

Office Manager – Construction Contractor

Location: Pittsburgh, PA Area Industry: Commercial Construction / General Contracting / Specialty Contracting

Keep the Business Moving. Build the Process. Lead the Office. Our client, a well-established construction contractor in the Pittsburgh area, is seeking an experienced Office Manager who understands how a contractor’s back office should run. This is a key leadership role for someone who can manage people, strengthen processes, and keep contracts, billing, documentation, and project administration moving accurately and on time.

Why This Role Matters

Our client relies heavily on this position, this is not a basic administrative seat. The right candidate will have worked inside a contractor’s office, supervised administrative staff, and owned the details that protect cash flow and reduce risk—contracts, change documentation, lien releases, billing support, compliance paperwork, and internal office procedures.

This position is ideal for a hands-on office leader who brings order to a busy construction environment, builds repeatable systems, and knows how to hold a team accountable without losing sight of service to project managers, accounting, field leadership, vendors, subcontractors, and clients.

What You’ll Do

• Manage, coach, and hold accountable a team of office, administrative, and project support staff.
• Improve office workflows, documentation standards, filing systems, checklists, approvals, and follow-up procedures.
• Oversee contract administration support, including contract tracking, subcontractor documentation, insurance certificates, change order paperwork, and closeout requirements.
• Manage lien release processes and ensure required waivers, releases, and supporting documents are collected, reviewed, filed, and submitted accurately.
• Support billing, accounts payable, accounts receivable, job cost documentation, and project administration as needed.
• Serve as a communication hub between ownership, accounting, project managers, field teams, vendors, subcontractors, and customers.
• Maintain accurate records, support compliance requirements, and make sure administrative deadlines do not slip through the cracks.

What We’re Looking For

• Contractor experience required: Candidates must have office management, business administration, or project administration experience within a construction contractor environment.
• Staff management experience required: Must have managed, trained, scheduled, and held accountable administrative or office staff.
• Process-driven mindset: Strong ability to build structure, improve workflow, document procedures, and follow through on details.
• Contract and lien release experience required: Must understand construction contracts, subcontractor documentation, lien waivers/releases, compliance paperwork, and project closeout documentation.
• Comfortable supporting accounting functions such as billing, AP/AR, job cost paperwork, pay applications, and vendor/subcontractor documentation.
• Strong communication skills, professional discretion, urgency, accuracy, and the ability to work in a fast-moving contractor office.
• Proficiency with Microsoft Office; experience with construction accounting, project management, or document management systems is a plus.

Why This Opportunity Stands Out

• Visible role with direct impact on operations, cash flow, documentation quality, and internal accountability.
• Opportunity to bring structure and process improvement to an established construction business.
• Hands-on leadership role for someone who enjoys managing people while staying close to the details.
• Stable Pittsburgh-area contractor environment with long-term career potential.
• Competitive compensation and benefits package based on experience.

Ready to bring process, accountability, and construction-office experience to a strong contractor?

Apply today or reach out for a confidential conversation.

David O’Connor Managing Director Highland Consulting Group 724-837-6336

DTO1766