What are the responsibilities and job description for the Project Coordinator position at MP Systems Inc.?
This role of Project Coordinator will provide administrative support to the Department. The role is to be the link between the field technicians and the project manager. This role will assist with various office tasks: Permits, Submittals, Safety Talks, Data entry of job descriptions and misc. projects.
Job Responsibilities
Assist with:
Phone coverage and associated communications between customers, vendors, supervisors, project managers and field personnel.
Tracking units submitted by the field.
Billing in the accounting systems and sending to the customer.
Tracking units that are paid by the GC and the owner.
Tracking accounts receivable and underbilling.
Enter jobs/job information into accounting system.
Compiles needed information for material purchases, submittals, O & M manuals, etc. per PM request.
Pull permits for worksites as well as request inspections.
Type up Proposals/Service Agreements as needed.
Assist with ordering equipment for jobs.
Print plans/specs/etc. as needed.
Help schedule and facilitate job take-off meetings.
Assist with job close out documentation.
Maintain required records for supervisor and/or department. Maintain filing systems. Photocopy documents as required.
Ensure routine work items (daily, weekly, monthly data reports or similar items) are completed in a timely manner.
Follow up and expedite late items. Perform additional assignments per direction.
Coordinate branch meetings/banquets and special projects as needed by the branch.
Any coordination issues which cannot be resolved are elevated to the project manager (escalation).
Communication effectiveness, conflict management and build rapport with field employees.
Assist with other support tasks as requested by the project team.
Help schedule and facilitate job take-off meetings
Assist with job close out documentation
Maintain required records for supervisor and/or department. Maintain filing systems. Photocopy documents as required. Ensure routine work items (daily, weekly, monthly data reports or similar items) are completed in a timely manner. Follow up and expedite late items. Perform additional assignments per direction.
Coordinate branch meetings/banquets and special projects as needed by the branch.
Any coordination issues which cannot be resolved are elevated to the project manager (escalation).
Communication effectiveness, conflict management and build rapport with field employees.
Requirements
High school diploma required; higher education preferred
2 years customer service experience required
Project Coordinator Experience Preferred
Proficient in Microsoft Office (Word and Excel)
Strong communication skills, both verbal and written
Detail-oriented with a high capacity for multitasking
Strong Customer Service Skills
Desire to actively contribute to a team environment
Positive safety attitude and personal integrity – both are non-negotiable
Exemplify Company values
Competence to keep personnel information strictly confidential
Strong interpersonal skills; ability to interact and with all levels of the company at field sites and offices, and effectively deal with vendors, customers and regulatory agencies
Professional and positive attitude toward responsibilities and coworkers
MP Systems is an Equal Opportunity Employer.
Job Responsibilities
Assist with:
Phone coverage and associated communications between customers, vendors, supervisors, project managers and field personnel.
Tracking units submitted by the field.
Billing in the accounting systems and sending to the customer.
Tracking units that are paid by the GC and the owner.
Tracking accounts receivable and underbilling.
Enter jobs/job information into accounting system.
Compiles needed information for material purchases, submittals, O & M manuals, etc. per PM request.
Pull permits for worksites as well as request inspections.
Type up Proposals/Service Agreements as needed.
Assist with ordering equipment for jobs.
Print plans/specs/etc. as needed.
Help schedule and facilitate job take-off meetings.
Assist with job close out documentation.
Maintain required records for supervisor and/or department. Maintain filing systems. Photocopy documents as required.
Ensure routine work items (daily, weekly, monthly data reports or similar items) are completed in a timely manner.
Follow up and expedite late items. Perform additional assignments per direction.
Coordinate branch meetings/banquets and special projects as needed by the branch.
Any coordination issues which cannot be resolved are elevated to the project manager (escalation).
Communication effectiveness, conflict management and build rapport with field employees.
Assist with other support tasks as requested by the project team.
Help schedule and facilitate job take-off meetings
Assist with job close out documentation
Maintain required records for supervisor and/or department. Maintain filing systems. Photocopy documents as required. Ensure routine work items (daily, weekly, monthly data reports or similar items) are completed in a timely manner. Follow up and expedite late items. Perform additional assignments per direction.
Coordinate branch meetings/banquets and special projects as needed by the branch.
Any coordination issues which cannot be resolved are elevated to the project manager (escalation).
Communication effectiveness, conflict management and build rapport with field employees.
Requirements
High school diploma required; higher education preferred
2 years customer service experience required
Project Coordinator Experience Preferred
Proficient in Microsoft Office (Word and Excel)
Strong communication skills, both verbal and written
Detail-oriented with a high capacity for multitasking
Strong Customer Service Skills
Desire to actively contribute to a team environment
Positive safety attitude and personal integrity – both are non-negotiable
Exemplify Company values
Competence to keep personnel information strictly confidential
Strong interpersonal skills; ability to interact and with all levels of the company at field sites and offices, and effectively deal with vendors, customers and regulatory agencies
Professional and positive attitude toward responsibilities and coworkers
MP Systems is an Equal Opportunity Employer.