What are the responsibilities and job description for the Operations Coordinator position at MP CHEMICALS LLC?
About the Role:
Join Kimika LLC as an Operations Coordinator in vibrant Miami, FL! This dynamic role is perfect for individuals who thrive in fast-paced environments and are eager to contribute to our mission of excellence in the chemical industry. This position is responsible for overseeing the end-to-end order fulfillment process, ensuring customer orders are accurately processed, inventory is properly allocated, shipments are coordinated, required documentation is completed, and invoices are generated in a timely manner. This role serves as the primary link between Sales, Warehouse, Logistics, Quality, and Accounting to ensure customer satisfaction and operational efficiency.
Responsibilities:
- Order Processing & Validation Review customer purchase orders and ensure all required information is complete and accurate
- Verify order details against internal quotations or agreements
- Confirm customer information, shipping details, product specifications, quantities, and pricing Identify and escalate discrepancies to the appropriate team before processing
- Order Coordination & Execution Approve and release validated orders for fulfillment
- Assign priority levels to orders (e.g., standard, rush, export, or special handling)
- Coordinate with warehouse teams to initiate order picking and preparation
- Monitor order status and ensure timely progression through fulfillment stages
- Inventory & Availability Management Confirm product availability and coordinate allocation of inventory Identify backorders or stock shortages and communicate with internal stakeholders
- Hold or adjust orders as needed until inventory issues are resolved Warehouse & Logistics Coordination Communicate order readiness and requirements to warehouse teams
- Provide clear instructions regarding priorities, special handling, or customer requirements
- Coordinate shipment scheduling with logistics providers or customer-arranged pickups
- Shipping Documentation & Compliance Prepare and organize all required shipment documentation, including: Packing lists Certificates (e.g., quality or compliance documents) Safety documentation (when applicable)
- Shipping or export paperwork
- Ensure all documentation is accurate, complete, and available prior to shipment
- Support compliance with export regulations, hazardous materials handling, and customer-specific requirements
- Shipment Preparation & Customer Support Collect shipment details such as weight, dimensions, and packaging information
- Provide shipment information to customers or carriers as needed
- Support customer pickup coordination by sharing required documentation and readiness updates
- Invoicing & Order Completion Generate invoices once orders are ready for dispatch
- Ensure alignment between shipped goods and invoiced items Support coordination with accounting for payment status when required
- Communication & Cross-Functional Collaboration
- Maintain clear and consistent communication with Sales, Warehouse, Logistics, and Accounting teams
- Provide updates on order status, delays, or issues
- Ensure important updates are documented in the appropriate systems or communication channels
- Dispatch Authorization Ensure all conditions are met before final shipment release, including: Order accuracy and completion
- Documentation readiness Shipment scheduling Payment clearance (if required) Compliance with applicable regulations
Requirements:
- Bachelor’s degree or equivalent work experience in Operations, Supply Chain, Logistics, or related field
- 2 years of experience in order processing, operations, or logistics coordination (preferred)
- Experience with ERP or order management systems is a plus
- Skills & Competencies Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Ability to manage multiple tasks and priorities simultaneously
- Strong communication and coordination skills
- Problem-solving mindset with the ability to escalate issues appropriately
- Familiarity with shipping, logistics, and documentation processes
- Key Performance Indicators (KPIs)
- Order accuracy rate On-time order processing and shipment
- Documentation completeness and accuracy
- Responsiveness to order issues and discrepancies Internal communication effectiveness
- Work Environment Fast-paced, deadline-driven environment
- Frequent coordination across multiple departments
- Requires strong focus on accuracy, compliance, and timely execution
About Us:
Kimika LLC has been a leader in the chemical industry for over a decade, providing innovative solutions that our customers love. Our employees enjoy a collaborative environment where their contributions are valued and recognized, making us a great place to grow your career.
Salary : $24 - $27