Executive & Back Office Assistant

Move On Security and its sister company Move On Tech Service are at the forefront of the Bitcoin ATM industry. We are the only end-to-end logistics and technical service provider purpose-built for Bitcoin ATM operators nationwide. From cash handling to field servicing and 24/7 remote support, we deliver integrated solutions that streamline operations and enhance security.

As we continue to grow, we are looking for a Executive & Back Office Assistant who is highly proactive, fast-moving, and versatile. This is not a traditional assistant role — it’s a dynamic position where you will support the entire company across operations, inventory, admin, and back office while acting as a key liaison between leadership, the team, and external partners. If you enjoy taking initiative, solving problems on the spot, and adapting quickly in a fast-paced environment, this role is for you.

Company & Executive Support

• Be the right hand to the CEO and leadership team, anticipating needs and staying two steps ahead.
• Act as a central point of contact for internal teams and external stakeholders.
• Drive meetings, projects, and follow-ups to ensure nothing falls through the cracks.
• Ensure CEO calendar is up to date 

Operations, Inventory & Back Office

• Own and maintain company inventory, vehicles, and field equipment.
• Keep operational trackers, expenses, and administrative files organized and up to date.
• Provide agile back office support across finance, compliance, and vendor documentation.
• Jump in wherever needed to keep daily operations running smoothly.

Vendor & Client Liaison

• Build strong relationships with vendors and partners, ensuring deadlines and deliverables are met.
• Track service tickets, contracts, and follow-ups with speed and accuracy.
• Support CRM management and make sure client records are always updated.

HR & Administrative Support

• Assist in onboarding and supporting new hires, making the process seamless.
• Help maintain compliance with company policies and records.
• Handle sensitive information with the utmost professionalism.
  

• 3 years of experience in operations, back office, or administrative coordination.
• Bilingual: English and Spanish (required).
• Proficiency in Microsoft Office Suite; CRM experience is a plus.
• Excellent organizational, multitasking, and communication skills.
• Startup-ready: highly proactive, fast, versatile, and able to thrive in an environment where every day is different.
  

• Competitive salary based on experience.
• Hands-on involvement with leadership and high-impact projects.
• Opportunity to grow alongside a fast scaling fintech/security company.
• A collaborative, entrepreneurial environment where your work truly matters.
  

• Full-time, in-office role based in Miami, FL.
• Occasional travel may be required.