HR Coordinator

About the Company: MOVA Metals is a global technology leader in the recovery of critical metals and innovator in renewable energy. Having serviced the oil refinery industry since 1973, MOVA is the world’s largest recycler of spent petroleum catalysts. We use hydrometallurgical operations to produce the pure oxides of molybdenum and vanadium. These unique patented operations allow us the flexibility to optimize metal content in spent catalyst. Our processes deliver a sustainable alternative to landfilling and exporting of hazardous materials. We are the leading Verified Recycler and Reclamation Facility of spent catalyst globally. The process recovers molybdenum and vanadium that are then reused in chemical and metallurgical applications by major catalyst producers, steel and battery manufacturers.

Position Summary: The HR Coordinator supports the administration of key human resources functions and helps ensure the effective delivery of HR programs, policies, and services. This role is responsible for assisting with daily HR operations, employee support, onboarding and orientation, records management, and employee inquiries. Serves as a primary resource for employees, the HR Coordinator contributes to a positive workplace experience through responsive support, accurate recordkeeping, and engagement. 

Duties include but are not limited to:

• Welcome and assist visitors in a professional and courteous manner, determining appropriate access and directing them to the appropriate personnel


• Manage the visitor check-in process, including issuing visitor badges and notifying employees of visitor arrivals


• Coordinate meal arrangements and catering needs with the management team for visitors, meetings, and special events.


• Perform a variety of administrative and office support functions, including ordering, receiving, and maintaining office and workplace supplies


• Assist with the planning, coordination, and execution of special projects and departmental initiatives


• Coordinate employee onboarding and offboarding activities, including preparation of documentation, orientation scheduling, and system updates


• Maintain accurate and up-to-date employee records and HR data within applicable systems and databases


• Support benefits administration processes, including enrollments, status changes, employee communications, and responding to routine benefits inquiries


• Assist with recruitment activities by posting job openings, scheduling interviews, coordinating candidate communications, and processing background screenings


• Plan and support employee engagement programs, training initiatives, recognition activities, and company-sponsored events


• Respond to employee questions regarding HR policies, procedures, benefits, and programs, escalating issues as appropriate


• Partner with HR team members to support process improvements, compliance efforts, and special projects


• Answer and route incoming telephone calls professionally, take accurate messages, and ensure timely communication to the appropriate individuals


• Foster a positive, inclusive workplace culture that promotes collaboration, respect, and effective working relationships among employees


• Maintain strict confidentiality of employee, organizational, and business information


• Perform additional duties and responsibilities as assigned to support departmental and organizational objectives

Qualifications: 

• High School Diploma or GED required.


• Minimum of 3-5 years of HR, administrative support, or compliance-related roles in fast pace environment


• Strong interpersonal and communication skills both verbal and written


• Ability to multi-task and prioritize tasks


• Strong organizational and time management skills


• High degree of attention to detail & accuracy


• Confidentiality of information will be imperative.


• Proficient in Microsoft Office programs to include Word, Excel, PowerPoint, and Outlook


• Successful completion of background check and drug screen

Working Conditions and Physical Requirements:

Must be able to: 

• Push, pull and lift a minimum of 10 pounds 


• Stand, sit, walk, reach and bend as required 


• Sit at a desk and operate a computer for an entire shift


• Wear safety gear and required PPE when needed