What are the responsibilities and job description for the Business Office Manager position at Mountain View Senior Living?
Job Summary
We are seeking a highly organized and detail-oriented Business Office Manager to join our team. This role is essential in supporting daily office operations, managing correspondence, and ensuring efficient workflow across departments.
Duties
- Manage and supervise front desk responsibilities, including greeting visitors and handling multi-line phone systems with professional phone etiquette
- Perform data entry, filing, and document proofreading to ensure accuracy and organization
- Receive, sort, and distribute mail/deliveries
- Schedule resident transportation to and from appointments and update calendar
- Provide customer support through effective communication and problem-solving
- Maintain resident safety, confidentiality, and privacy in accordance to HIPAA
- Handle HR tasks, such as build and organize new hire paperwork, assist with new hire orientation, and assist with scheduling needs.
- Assist with new admissions
- Assist with monthly and quarterly resident audits and statements mailing
Qualifications
- Proven experience in an office environment with strong organizational skills and attention to detail
- Excellent communication skills both verbal and written
- Excellent proficiency in Microsoft Office (Word, Excel, PDF, etc)
- Demonstrated time management skills with the ability to prioritize tasks effectively
- Ability to maintain professionalism under pressure and handle multiple responsibilities efficiently
- Ability to work unsupervised
- Excellent interpersonal skills and ability to communicate with both management team and employees
- Must be able to carry 25 pounds
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $20