School Year Secretary

The Role: Mountain View School is seeking applications for the position of Secretary. The Secretary is the front-facing position of a 3-5 elementary school that operates within the conditions set forth in the district’s school-year secretary contract. The primary responsibilities for this position include but are not limited to: ● Manage daily front office operations, including secure monitoring of school entrance, greeting visitors and vendors, answering phones, and providing support to students and staff. ● Oversee the student loaner Chromebook program, including check-out/check-in procedures and inventory tracking. Troubleshoot technological issues for students and staff. ● Generate and maintain daily reports using PowerSchool, Google Workspace (Sheets, Docs), and SmartFind Express; manage daily student attendance and lunch count, manage class lists, issue report cards, send school-wide messages to parents ● Provide confidential administrative support to the Principal, assisting with a variety of operational and organizational tasks. ● Schedule the annual picture day with the photography company and create a schedule for the students ● Schedule services required by the school: shredding, extermination, etc. ● Receive, review, and submit new hire “daily substitute” HR forms to the Central Office, ensuring accuracy and timeliness. ● Manage petty cash, including replenishment, tracking, and processing staff reimbursements for supply purchases. ● Coordinate field trip logistics, including organizing paperwork, determining per-student costs, managing deposits and checks, and ensuring timely payments to transportation providers and venues, ensuring chaperones have CORI checks completed. ● Collaborate with the PTO on field trips, fundraising initiatives, and specific teacher support needs. ● Process weekly payroll for approximately 55 staff members and track daily substitute coverage using Google Sheets. Record and Process absence paperwork. ● Manage annual and ongoing school supply orders by preparing, organizing, and entering requisitions/purchase orders into the Munis accounting system. ● Maintain and reconcile People’s Bank student activity and school checking accounts on a monthly basis. ● Create warrants for the town treasurer ● Prepare and update school forms and administrative documents at the start of each academic year. ● Handle fax communications through WestFax, ensuring secure and accurate document transmission. ● Onboard new students by issuing individual Chromebooks and school ID badges. ● Coordinate teacher classroom coverage for professional development days, IEP meetings, parent conferences, and ACT meetings. ● Maintain the school website and multiple calendars for both the public and for the school and meeting spaces ● Work with students and the principal to maintain social media accounts ● Prepare the morning announcements and schedule/deliver the announcements with students daily ● Work additional summer hours to prepare for the new school year ● Complete additional assignments, responsibilities, expectations and initiatives provided by the building principal Candidates must demonstrate flexibility, positivity, patience and an ability to build relationships with staff, students, parents and visitors and an ability to multi-task. Salary: Per Contract 26-27 School Year $24.07-$28.24/hr. ELPS is committed to creating a diverse and inclusive work environment where employees feel valued, respected and are empowered to be their unique selves. We believe that our administration and District staff should reflect the increasingly diverse community we serve, and that we should be intentional about elevating diverse voices and perspectives as an integral part of our work with students. Together, we can continue to build an inclusive work culture that centers equity, encourages empathy, supports belonging, and embraces cultural diversity as an important asset to the overall success of our schools. Why You Should Join Our Team: East Longmeadow Public School District is committed to cultivating an environment where diverse perspectives and backgrounds are embraced, acknowledging that a team reflecting diversity of race, ethnicity, national origin, religion, age, gender, sexual orientation, gender identity, disability status and veteran status allows us to serve our communities better. To that end, we welcome and strongly encourage applicants to bring their authentic selves when considering employment opportunities within our school district.

Salary : $24 - $28