Office Administrator

Welcome to Mountain Valley Developmental Services!

Your Career Starts Here!

Do you want to feel good about the work you are doing? Looking for a meaningful career where you can make a difference in others' lives? Do you have a passion for home and health care? We are looking for YOU!

Job Summary:

Office Administrator  
The Office Administrator ensures smooth, professional day-to-day operations by coordinating office systems, ordering supplies and equipment, and providing clerical and technical support to staff. This role includes supporting a workplace that serves individuals with intellectual and developmental disabilities, which may involve exposure to challenging behaviors. MVDS provides training to prepare staff for these situations.

Hours: Full Time, 40 hours per week

Who are we:

Our Mission at Mountain Valley Developmental Services is to encourage and support individuals with developmental disabilities, enhance their ability to live, learn, and work in an independent and inclusive manner, and to educate the community about their contributions and capabilities.

MVDS supports adults and children in Eagle, Garfield, Lake and Pitkin counties with intellectual and developmental disabilities (I/DD). Our work provides life span services for these individuals, their parents and family members, guardians, colleagues at work, neighbors, and friends to promote independence, quality of life, and rights protection.

We take pride in our person-centered care and deep commitment to supporting persons with developmental disabilities. Every day employees strive to help clients live, learn, & work as independently as possible.

Responsibilities:

• Reception & Communication: Maintain a welcoming and professional reception area; answer phones and serve as a key communication link across staff and departments.
• Administrative Support: Provide clerical support including preparing reports, correspondence, meeting materials, and “Thank You” notes for donations; assist with mailings and luncheons.
• Office Supply & Vendor Management: Order and track office supplies, equipment, and services; obtain bids and coordinate with vendors as needed.
• Meeting Coordination: Prepare and distribute materials for Board and staff meetings; maintain associated records and ensure executive accessibility.
• Record & File Management: Maintain organized administrative and client files, arrange scanning of records, and ensure regular file updates.
• Billing & Data Entry: Manage billing through Therap, CCMS, and other platforms; generate Early Intervention and FSSP reports accurately and on time.
• Technology Coordination: Act as IT coordinator—troubleshoot and manage the agency’s network, computers, phones, and VPN; coordinate tech support when needed.
• Equipment Oversight: Monitor and maintain office equipment functionality, warranty records, and repair requests; track cell phone usage and adjust plans as necessary.
• Housekeeping Support: Relay supply needs and help manage orders for paper and cleaning products in support of housekeeping efforts.

Our amazing perks:

• Bring your pet to work! Pet friendly environment
• 3 weeks of PTO accrual your first year, start accruing day 1!
• Discount Bus and Ski Passes
• Employer paid Medical Insurance
• Employer paid Dental Insurance
• Employer Paid Life Insurance
• Employer Paid Counseling Sessions
• Vision Insurance
• Tuition Reimbursement for relevant schooling
• Up to 4% Retirement Program matching!
• Referral Reward Program
• Flexible health and savings account
• Eligible for Public Service Loan Forgiveness Program
• 15% Discount at MVDS Greenhouse and Mountain Valley Weavers
• Electric Car Charging Stations

We Love to See:

• Must have at least two years of college education or four years relevant experience 
• Four years of experience in a professional office environment.

We Require:

• A criminal and Motor Vehicle record which meets company standards.  
• A valid Colorado Driver’s license. 
• Verified legal status to work in the United States.
• Professional demeanor and ability to safeguard confidential information.
• Computer literacy including expert ability in Microsoft Office Suite.

Physical Demands:

• Frequent walking, sitting, and use of hands; occasional standing, bending, driving, and lifting up to 25 lbs.
• Requires full vision, hearing, and communication abilities, regular reading, writing, reasoning, and computer use.
• May involve exposure to verbal or physical aggression; staff receive training to prevent and manage such situations safely.

EDUCATION:

• Must have at least two years of college education or four years relevant experience.

EXPERIENCE:

• Four years of experience in a professional office environment.

OTHER REQUIREMENTS:

• A criminal and Motor Vehicle record which meets company standards for approval.

• A valid Colorado Driver’s license.

• Professional demeanor and ability to safeguard confidential information.

• Computer literacy including expert ability in Microsoft Office Suite.

• Work 40 hours per week, Monday – Friday from 8:00am – 5:00pm.

PHYSICAL DEMANDS/WORKING CONDITIONS:

Must be able to perform essential physical activities associated with this job (with or without a reasonable accommodation) which include frequent standing, sitting, bending, kneeling, walking and climbing stairs, lifting (up to 50 pounds unassisted), bending, kneeling, stooping, pushing, pulling (100 pounds of force) and twisting.

Requires concentrated visual and auditory attention; ability to work in environments that could include changes in temperature/humidity, dust, odors, noise, various allergens (both chemical and food related) etc.; ability to work with individuals with disabilities, a variety of illnesses, and medical conditions; working indoors, outdoors, and in vehicles; works around and with others, and alone; may have to walk on slippery and /or uneven walking surfaces; expected to assist individuals receiving services with entering and exiting the vehicle, toileting, cleaning, bathing, cooking and other basic life skills.

Salary : $23 - $26