Office Coordinator

Position Summary

The Office Coordinator supports smooth daily operations at MMT by managing office administration, coordinating key recruiting activities, and providing cross-functional support to functional leaders such as Human Resources, Customer Service, and Purchasing. This role maintains an organized, professional, and customer-ready environment while helping drive employee engagement and supporting hiring, onboarding, and basic HR processes. The ideal candidate is proactive, detail-oriented, highly organized, and comfortable working in a fast-paced manufacturing setting.

Key Responsibilities

Office Administration

• Serve as the primary point of contact for general office operations.
• Completes administrative tasks which includes scanning, filing, paperwork maintenance and preparation, and ensuring necessary paperwork is securely and confidentially filed in a timely and accurate manner.
• Reception & Guest Coordination.Answer phone calls and route to the appropriate staff member. Greet visitors professionally and ensure a positive first impression of MMT. Manage lobby, reception, and visitor check-in processes.
• Coordinate company town halls, team lunches, customer visits, and internal meetings.
• Prepare and distribute internal communications to the organization.
• Maintain office and breakroom supply inventories and place purchase orders as needed.
• Cross-train and develop working knowledge with Customer Service and Purchasing roles to learn core support tasks and provide backup coverage when needed.
• Ensure conference rooms and common areas are clean, stocked, and guest-ready.
• Organize employee engagement activities and recognition initiatives.
• Manage travel arrangements to office staff as requested.

Recruiting Coordinator and HR Support

• Support recruiting activities, including job postings, resume screening, interview scheduling, and candidate communications.
• Assist with new-hire onboarding: first-day coordination, paperwork processing, orientation scheduling, and workstation readiness.

o Assist with issuing office key card and maintains employee lockers

• Maintain and update the company org chart and internal directories.
• Assist with HR and training documentation, employee file maintenance, and compliance tracking.

o Assists with employee training

o Assures required labor law posters are in place.

o Responds to inquiries regarding policies, procedures, and programs.

• Coordinate internal announcements and communication for new hires, role changes, and departures.
• Partner with the Commercial Operations Leader and off-site HR Manager on employee engagement initiatives and administrative HR needs

o Assists with time keeping system and ensures employee time records and PTO balances are accurate and complete.

Qualifications

• 3 years of office management, administrative support, or HR coordination experience (manufacturing environment preferred).
• Strong organizational and planning skills with the ability to manage multiple priorities.
• High attention to detail and strong follow-through.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office Suite; experience with ERP systems is a plus.
• Positive, professional demeanor and a strong customer service mindset.
• Ability to work independently and proactively in a dynamic and growing environment.

Key Competencies

• Organization & Time Management – keeps tasks moving and maintains structure amid changing priorities.
• Communication – clear, timely communication with employees, candidates, customers, and leadership.
• Initiative – sees needs before they are assigned; acts without waiting for prompts.
• Teamwork – collaborates smoothly with support staff, supervisors, and cross-functional teams.
• Adaptability – adjusts quickly as priorities shift across operations, HR, and administrative functions.

Pay: $30.00 - $40.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $30 - $40