What are the responsibilities and job description for the Program Manager-Clinical Trials position at Mount Sinai Morningside?
Description
Job Description
As the Clinical Trials Finance Program Manager, you will be part of the central administration finance and contract team in the FACTS office leading and owning the centralized clinical trials financial program supporting assigned Departments from clinical trials budget planning, feasibility, and forecasting to account reconciliation, collection, and study close-out.
You will lead site start-up activities and ensure that every aspect of clinical research finance is built on accuracy, transparency, shaping processes from the ground up—with the freedom to design smarter and more efficient systems and the support of a centralized finance team behind you.
The Project Manager will report into the Associate Director of Finance in FACTS and serve as a resource for all phases of clinical trials from initiation to closeout in designated clinical areas while supporting the Senior Associate Dean with developing new initiatives to enhance research efficiency and scalability.
Responsibilities
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $.00 - $.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
Non-Bargaining Unit, 820 - Clinical Trials Unit - ISM, Icahn School of Medicine
Employer Description
Strength through Unity and Inclusion
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
About The Mount Sinai Health System
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
Equal Opportunity Employer
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $0 - $0 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
Job Description
As the Clinical Trials Finance Program Manager, you will be part of the central administration finance and contract team in the FACTS office leading and owning the centralized clinical trials financial program supporting assigned Departments from clinical trials budget planning, feasibility, and forecasting to account reconciliation, collection, and study close-out.
You will lead site start-up activities and ensure that every aspect of clinical research finance is built on accuracy, transparency, shaping processes from the ground up—with the freedom to design smarter and more efficient systems and the support of a centralized finance team behind you.
The Project Manager will report into the Associate Director of Finance in FACTS and serve as a resource for all phases of clinical trials from initiation to closeout in designated clinical areas while supporting the Senior Associate Dean with developing new initiatives to enhance research efficiency and scalability.
Responsibilities
- Lead all aspects of industry-funded clinical trial finances, including study start-up, account collection, reconciliation, budget planning, billing compliance and management.
- Design and implement financial processes, workflows, and systems that scale across multiple departments and locations across the health system while monitoring financial performance and reconcile expenses to ensure adherence to budgets.
- Manage timelines, deliverables, and resources for clinical research projects and initiate research personnel transactions and liaison with human resources and/or position control for new and replacement positions.
- Work within the FACTS financial team while partnering with our contract specialists, IRB office, ancillary research administration offices, department leadership, research staff, and finance leadership to align clinical trial finances with overall practice and health system goals.
- Assist department research staff with trial activation including account set up, EPIC and OnCore calendar build and training coordinators on how to link encounters appropriately for billing compliance.
- Develop, implement, and maintain systems to track progress, milestones, and deliverables across the portfolio for assigned department’s annual budget forecasts and long-term financial models that anticipate growth in clinical trials portfolio.
- Ensure financial practices meet industry standards, sponsor obligations, and internal governance requirements.
- Provide operational excellence by collaborating with internal stakeholders and maintaining accurate reporting systems and prepare P/L analysis to FACTS leadership by department.
- In collaboration with ORS, develop and implement training programs for faculty and staff involved in clinical research pre and post award administration.
- Serve as the primary point of contact between investigators, research teams, sponsors, and institutional leadership.
- Facilitate regular meetings with stakeholders to provide updates on project status, address challenges, and ensure alignment with organizational goals.
- Bachelor’s Degree Required Master’s Degree Preferred
- Minimum of 5 years of experience in clinical research, including managing investigator-initiated trials preferred.
- Progressive managerial related experience specific to area of responsibilities preferably in the areas of project management, change management, health care delivery re-design or integration, health policy reform.
- Certification in clinical research specialty area preferred.
- Effective written and oral communication skills
- Effective interpersonal skills; able to establish good working relationships and collaborate with networks of employees of all levels; able to foster cooperation in others; creative problem-solver.
- Ability to foster a collaborative, supportive, and high-performance team environment.
- Hybrid work environment with occasional travel required.
- Flexible schedule to accommodate project deadlines and stakeholder needs.
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $.00 - $.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
Non-Bargaining Unit, 820 - Clinical Trials Unit - ISM, Icahn School of Medicine
Employer Description
Strength through Unity and Inclusion
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
About The Mount Sinai Health System
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
Equal Opportunity Employer
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $0 - $0 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.