Donor Relations and Stewardship Manager, Institutional Advancement

Job Description:

Mount Saint Mary's University seeks a Donor Relations and Stewardship Manager to manage stewardship and recognition efforts that strengthen donor engagement across all giving initiatives. As a key member of Institutional Advancement, this position ensures donors feel valued, informed, and connected to the University's mission through meaningful communications, impact reporting, events, and personalized engagement. By supporting donor retention, fulfillment of stewardship commitments, and long-term relationship building, this role helps advance sustainable philanthropic growth and maximize the impact of the University's fundraising efforts. This is a part-time and non-benefits eligible position.

Work Location: Doheny Campus (Downtown Los Angeles). Hybrid work schedule available.

Start Date: Immediately

Applications Deadline: Open until filled

Hourly Rate Rate Range: $20.20 - $20.45

Hiring salary can be above the posted pay range if candidate's qualifications are determined to be above the minimum requirements of the position description.

Duties and Responsibilities:

1. Stewardship Program Support:
a. Support the execution of stewardship and recognition programs for giving societies, including the Brady Leadership Society, Athenian Circle, Le Puy Society, Scholarship Society, and Heritage Society, as well as other constituent groups as needed
b. Maintain accurate giving society rosters and related donor records
c. Coordinate fulfillment of donor benefits and recognition in partnership with the Individual Giving and Advancement Services teams to ensure timely, consistent, and meaningful donor engagement
d. Assist in managing the annual Stewardship Calendar in collaboration with Institutional Advancement colleagues to support coordinated outreach and donor retention efforts
2. Donor & Gift Agreement Tracking:
a. Record, track, and fulfill donor benefits outlined in gift agreements
b. Maintain accurate stewardship documentation and donor records in the Blackbaud Raiser's Edge database to support accountability, continuity, and effective relationship management
3. Stewardship Events Support:
a. Partner with the Special Events team to support stewardship events that strengthen donor engagement and recognition
b. Generate invitation lists and manage registration tracking, including guest responses and accommodation requests
c. Maintain stewardship event data in Raiser's Edge to support accurate follow-up and reporting
d. Coordinate sponsor benefit fulfillment, including table assignments, guest lists, name and logo recognition, and event-related amenities
e. Assist with guest management and event check-in, as needed
f. Serve as a point of contact for event honorees to collect bios, headshots, and logos for event materials
4. Additional Duties:
a. Performs other related job duties as assigned. The University reserves the right to modify or expand responsibilities as needed

Other Duties and Responsibilities:

1. Events Support:

• The Donor Relations and Stewardship Manager is expected to attend occasional off-campus stewardship events, which may occur outside of regular working hours, and other events as needed

Requirements:

Knowledge:

• Experience in education, non-profit, membership, project management, events, or hospitality preferred
• Experience with Blackbaud Raiser's Edge or similar CRM/database system strongly preferred
• Demonstrated proficiency in Microsoft Office
• Proficiency in Adobe (Illustrator, Photoshop, Acrobat) or Canva preferred

Abilities and Skills:

• Strong organizational skills and attention to detail
• Ability to manage multiple projects and deadlines in a collaborative environment
• Strong written and verbal communication skills
• In addition, the successful candidate must also demonstrate, through ideas, words, and actions, a strong commitment to Mount Saint Mary's University's mission and vision

Education:

• Bachelor's degree preferred

Experience:

• Minimum of two years of experience (five years preferred)
• Experience and education may be combined as a substitute for minimum education/ experience

Application Instructions:

Please submit a resume and cover letter with your application.

Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters.

A background check will be required.

Employees may disclose their COVID-19 vaccination status with MSMU's Human Resources on a voluntary basis. Some MSMU clinical healthcare partners may require proof of COVID-19 vaccination to work at their facilities. If required, your academic division will inform you.

URL: Mount Saint Mary's University, Los Angeles