What are the responsibilities and job description for the Project Coordinator, Nursing Workforce Development position at Mount Saint Mary College?
Job Title: Project Coordinator, Nursing Workforce Development (NWD) Program
Reports To: Project Director, Nursing Workforce Development Program
Status: Full-time, Exempt (grant-funded), 35 Hours per week
Location: On Campus
Description
The Project Coordinator is responsible for providing support to the director in the implementation of the “Supporting the Nurses of Tomorrow” project. The Project Coordinator of Nursing Workforce Development will lead and coordinate the recruitment and retention of project students; develop, coordinate, identify and counsel students; and oversee academic support services for project students.
The Nursing Workforce Development program is funded by the Health Resources and Services Administration (HRSA), U.S. Department of Health and Human Services, to increase nursing education opportunities for individuals from disadvantaged backgrounds. The Project Coordinator helps ensure that program activities meet the approved work plan and the terms and conditions of the federal award, including data collection and performance reporting.
*This position is funded by a federal grant. Continued employment is contingent upon the availability of grant funding and satisfactory performance.
Primary Duties and Responsibilities
- Oversee day-to-day management of the Nursing Workforce Development program.
- Review and verify eligibility of all opportunity program participants annually.
- Lead the recruitment of eligible program participants.
- Conduct information/orientation sessions for prospective/new participants.
- Coordinate and provide academic support services for project students; organize activities; oversee tutorial and mentor components; and counsel students.
- Monitor academic status of students; contact student and faculty to discuss academic problems, analyze incoming student academic progress reports.
- Maintain communication and coordination with the project director and similar programs to ensure community awareness and visibility.
- Plan community outreach and recruitment events with local high schools and student service organizations.
- Maintain student academic records and submit data to the Director in a timely manner.
- Assist in preparation of institutional and federal reports.
- Coordinate program activities in accordance with the approved HRSA work plan, timeline, and the terms and conditions of the grant award.
- Coordinate the administration of participant scholarships and stipends, as applicable, including eligibility documentation, disbursement tracking, and compliance with HRSA requirements.
- Collect, verify, and maintain participant and program data required for HRSA’s Annual Performance Report (APR) and for any federally designed program evaluations.
- Track progress toward program performance measures, including enrollment, retention, graduation, NCLEX licensure, and employment of graduates in rural or medically underserved settings.
- Monitor program expenditures against the approved budget in collaboration with the Project Director and the College’s grants and finance offices; process participant payments and purchases in accordance with federal and College policies.
- Support the recruitment and coordination of faculty, mentors, and clinical preceptors, and build partnerships with clinical agencies, community colleges, and community-based organizations that strengthen the nursing pipeline.
- Schedule and document advisory committee and partner meetings, and maintain organized program records in preparation for federal monitoring, audits, and site visits.
- Perform other related duties as recommended by Nursing Workforce Development Project Director.
- Actively support the mission of Mount Saint Mary College, which provides a liberal arts education in the Catholic and Dominican intellectual tradition.
Requirements
- A Bachelor’s degree (Masters’ preferred) from an accredited institution.
- Work experience in Nursing and/or higher education.
- Academic advising and/or student counseling experience to promote academic success.
- A general understanding of student retention theory and the needs of students from disadvantaged backgrounds.
- Proficiency in MS Office suite, email, and internet software.
- Willingness to work some evenings and weekends.
- Experience coordinating grant-funded programs; experience with federal grants (HRSA or other HHS awards) preferred.
- Ability to collect, organize, and report program data accurately, including proficiency with spreadsheet software such as Microsoft Excel.
- Strong organizational skills and attention to detail, with the ability to manage multiple deadlines and reporting requirements.
- Excellent written and verbal communication skills.
- Ability to work effectively with students, faculty, clinical partners, and community organizations.
Supervisory Responsibilities
This position has no direct reports. The Project Coordinator coordinates the activities of program tutors and mentors as described above but does not have formal supervisory responsibility.
Working Conditions
Work is performed in an office setting on the Mount Saint Mary College campus. Remote work may be permitted with prior approval and in accordance with College policy. Employees approved for remote work must have the necessary technological capabilities, including reliable high-speed internet access, appropriate equipment, and a secure, private workspace suitable for handling confidential student information.
Some evening and weekend work is required to support recruitment, outreach, and student events.
Physical Requirements
The work is performed in a standard office environment. The position requires prolonged periods of sitting at a desk and working on a computer; walking and standing, including moving around campus to attend meetings and events; frequent use of hands and fingers to operate a computer, keyboard, telephone, and other standard office equipment; and the ability to communicate effectively in person, by telephone, and virtually. The employee may occasionally lift and carry items weighing up to 15 pounds, such as files, supplies, and event materials.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Travel
Travel is minimal and primarily local, such as visits to area high schools, community colleges, clinical partner sites, and community recruitment events. Occasional travel to grant-related meetings or professional development may be required.
Work authorization/security clearance requirements
Must be authorized to work in the United States.
EEO statement
Mount Saint Mary College is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic. We actively encourage applications from individuals of all backgrounds, experiences, and perspectives.
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Benefits
- Medical
- Dental
- Vision
- 403(b) Retirement Plan (Pre-Tax & Roth Options)
- 403(b) Employer Match
- Generous Paid Time Off
- Paid Holidays
- EAP
- Voluntary Life
- Voluntary AD&D
- Voluntary Hospital Insurance
- Voluntary Critical Illness Insurance
- Flexible Spending Accounts – Health, Dependent Care
- College Paid Life Insurance
- College Paid Long Term Disability
- Tuition Remission – Self and Dependents
- Tuition Exchange Program
Salary : $65,000 - $75,000