Senior Accountant I-II

• Ensure compliance of assigned grants and special funds with federal and state rules and regulations and grant requirements. Monitor fiscal compliance of sub-recipients and ensure adherence to grant requirements. Monitor compliance with funding restrictions and ensure compliance with Exhibit D’s, NOAs (Notifications of Awards), and all Virginia Department of Behavioral Health and Developmental Services (DBHDS), federal, and other funding guidance as applicable.

• Perform timely and continuous analysis and reconciliation of assigned grants and special funding revenues and expenditures using the Agency’s accounting system, Webgrants reimbursement system, the Electronic Health Record (EHR), and/or other Agency financial systems. Maintain accuracy of financial data by identifying any errors in a timely manner and preparing corrective actions for review. Ensure there are no inappropriate or unallowable expenditures and suggest corrective action as needed.

• Prepare financial reimbursement requests for timely submission to DBHDS & federal reimbursement systems, including eligible expenditures calculation with supporting documentation for all expenses. Responsible for entry and management of reimbursement requests to DBHDS and federal grantors into the Agency’s accounting system, ensuring timely receipt of funds and timely follow-up of any discrepancies. Prepare journal entries for submitted reimbursement requests and journal entries for payments received from reimbursements requested.

• Prepare financial reimbursement requests for timely submission to grantors for non-DBHDS and non-federal funding, including eligible expenditures calculation with supporting documentation for all expenses. Responsible for entry and management of reimbursement requests into the Agency’s accounting system, ensuring timely receipt of funds and timely follow-up of any discrepancies. Prepare journal entries for submitted reimbursement requests and journal entries for payments received from reimbursements requested.

• Responsible for preparing accurate and timely financial reports for assigned grants and special funds required by grantor. Responsible for preparing periodically required reporting for funds for DBHDS programs, adhering to required reporting frequencies.

• Responsible for monitoring spending trends and regularly reporting to programs the balances in each grant to ensure unspent funds during the period of performance are minimized. Responsible for managing cash flow related to assigned grants and special funds by meeting deadlines and timeframes for preparation of reimbursement requests and/or invoices, journal entries, and financial reporting.

• Actively participate in the financial development and management of grant and special revenue budgets, including reviewing pre- and post- award budgets to ensure the budget aligns with grant guidelines and restrictions. Responsible for maintaining the Agency’s share drive database of Notice Awards and will assist the Financial Grant Manager in reconciling and closing out grants and special funds.

• Participate in the financial statement audit by preparing audit workpapers for assigned grants and special funds. Perform internal audits of programs and/or procedures related to assigned grants and special funds. Maintain complete, audit ready documentation to support assigned grant and special funds reimbursement requests. Assist the Financial Grant Manager with preparation of the Agency’s Schedule of Expenditures for Federal Awards.

QUALIFICATIONS:

• Knowledge of theory, principles, methods, and practices of accounting.
• Knowledge of governmental financial operations.
• Advanced proficiency in MS Office, general ledger software and grand management databases.
• Ability to prepare, analyze and evaluate complex financial data.
• Knowledge of state and federal grants, budgeting accounting and reporting requirements.
• Ability to prioritize tasks and meet demanding deadlines.
• Research and analysis skills.
• Ability to facilitate successful communications with internal and external stakeholders through strong organizational skills, clear written/verbal communication and ability to collaborate with non-financial individuals.

EXPERIENCE/EDUCATION REQUIRED:

Senior Accountant I: EX15

• Bachelor’s degree in accounting finance or business administration with coursework in accounting beyond introductory accounting courses required.
• Minimum of three years’ progress experience in general ledger accounting and reporting required, ideally dealing with a non-profit, governmental or higher education grant administration. Two or more years of relevant work experience in grants and awards accounting management preferred.
• Knowledge of Community Services Boards accounting practices and procedures a plus.
• Project administration and/or project management experience and skills preferred.

Senior Accountant II: EX16

• Master’s degree in accounting, finance, or business administration required.
• Five years of progressive experience in general ledger accounting and reporting required. Two or more years of relevant work experience in grants and awards accounting management preferred.
• Knowledge of Community Services Boards accounting practices and procedures a plus.
• Project administration and/or project management experience and skills preferred.