2024-2025 Payroll Specialist

Mt Pleasant Community School District

Job Title: Payroll Specialist

Reports to: Director of Finance

FLSA Status: ___ Exempt _X_ Non-Exempt

Status: _X_ Full Time ___Part Time

_X_ Hourly ___ Salary

DATE REVISED: April 2025

EXECUTIVE SUMMARY:

Payroll Specialist is responsible for the accurate and timely processing of District payroll and benefits.

ESSENTIAL FUNCTIONS:

• Payroll duties:
  • Set up new employees in Software Unlimited. Input tax and benefit information.
  • Update employee leaves as they are earned.
  • Set up new employees in the Frontline time clock system
  • Process monthly payroll
    • Collect and verify timecards/sheets from hourly employees. Import hours from time and attendance system (Frontline). Upload absence files into payroll system.
    • Process monthly payroll. Run and verify payroll reports.
    • Print payroll checks. Send direct deposit file to the bank two to three days before payday depending on their deadline.
    • Run monthly payroll summary reports and give them to Director of Finance for tax deposits.
    • Complete monthly payroll checklist and give reports to Director of Finance. Send IPERS qualification letter and form to those who qualify. Generate IPERS monthly file.
  • Complete quarterly payroll checklist and give reports/files to Director of Finance.
  • Provide W-2 reports to Director of Finance to reconcile tax deposits. After reconciliation, print W-2's at calendar year-end and create file for Director of Finance.
  • Respond to employee verification of employment requests received by the District from outside sources.
  • Assist with Affordable Care Act tracking and reporting
  • Assist in maintaining permanent files and scanning into the K12 Docs system.
  • Import payroll reports into K-12 Docs.
• Negotiations/Contracts:
  • Maintain salary schedules
  • Run costing scenarios as requested by the Director of Finance or Superintendent
  • Process and print employee contracts

KNOWLEDGE SKILLS AND ABILITIES DESIRED:

Preferred Education and Licensure:

• Prefer accounting experience
• High School Diploma

Knowledge and Skills:

1. Willingness to work outside of normal business hours.
2. Interpersonal skills that exhibit friendliness, tact, patience and courtesy.
3. Excellent written and verbal communication skills.
4. Excellent organizational, multi-tasking, and prioritizing skills.
5. Proficient in use of technology (e.g. Microsoft office products, Google products, e-mail, copier/scanner and telephone.)
6. Must be flexible and adaptable to meet the daily requirements of the position.
7. Ability to work independently and in a team environment with accuracy and with attention to detail.
8. Willingness to attend professional growth sessions for the purpose of keeping his/her professional human resource knowledge current with changing laws and regulations

PHYSICAL REQUIREMENTS:

WORKING CONDITIONS:

TERMS OF EMPLOYMENT:

• Twelve-month contract. Work year and salary as established by the Board of Directors.

EVALUATION:

The Payroll Specialist will be evaluated by the Director of Finance at least annually in accordance with law, board policy, and the preceding job description.

EQUAL EMPLOYMENT OPPORTUNITY:

It is the policy of the Mount Pleasant Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices.

The statements contained herein describe the scope of responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts the Board's right to assign or reassign duties and responsibilities to this job at any time unless restricted by law or a negotiated contract.

Signature of Supervisor: ______________________________ Date: _______________

Signature of Employee: ______________________________ Date: _______________