What are the responsibilities and job description for the Office Manager position at Mount Olivet Cemetery Associat?
Description
Catholic Cemetery Association seeks to immediately fill our Office Manager position. This is a full-time position reporting to the General Manager. This position oversees all financial aspects of the cemeteries including planning and budgeting, banking relationships, stewardship, insurance and risk, as well as human resources duties.
Duties/Responsibilities:
- Maintain bookkeeping records for the Catholic Cemeteries Association.
- Prepare, administer, and review budget process in collaboration with General Manager, Executive Directors and the cemetery board, subject to review and/or approval.
- Prepare monthly, quarterly, and annual financial reports.
- Direct cash management to include deposits, bank reconciliations, managing disbursements.
- Review and communicate the cash position as directed.
- Maintain sound banking relationships, including the reconciliation of all banking records.
- Coordinate liability and property insurance, and workers compensation.
- Perform core HR administrative functions such as payroll, onboarding and offboarding, benefits administration, timekeeping, and medical leaves such as STD and/or FMLA.
- Reconcile contracts with internal Nexus programs.
Knowledge, Skills, Abilities
- Handle confidential information with integrity.
- Develop and maintain productive relationships with Parishes and Catholic Community.
- Work Independently, seeking direction when needed.
- Strong verbal and written communication skills.
- Exercise planning and organizational skills and meet deadlines through problem-solving and multi-tasking.
- Adapt to change: participate in and support process Improvement.
Requirements
Qualifications
- Minimum three years’ experience in office administration and Accounting/Bookkeeping or closely related fields; non-profit is preferred.
- Undergraduate degree in business or accounting is a strong plus.
- Intermediate skills in QuickBooks, Word and Excel.
- A practicing Catholic in good standing with the Church is highly preferred; a person of the Christian faith who supports the mission and ministry of Catholic Cemeteries is required.
- Occasional travel between cemetery locations may be needed.
- Final candidates will be required to take a bookkeeping test prior to hire.
Catholic Cemetery Association offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off include generous Vacation and Sick leaves, plus paid Holidays.
Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person training prior to hire.