What are the responsibilities and job description for the Accounts Payable Coordinator position at Mount Mansfield Unified Union School District?
Mount Mansfield Modified Unified Union School District (MMUUSD) is seeking an organized, detail-oriented Accounts Payable Coordinator. In this role, you will collaborate with school and central office personnel to ensure timely, accurate, and efficient processing of district-wide accounts payable. You will serve as a key resource for staff regarding procurement compliance, expense coding, and vendor coordination.
Key Responsibilities
- Invoice & PO Management: Review, code, and process incoming invoices; verify purchase order compliance for school nutrition and federally funded purchases.
- Payment Cycles & Reporting: Execute bi-monthly check runs; generate annual 1099s; issue scholarship checks, summer pay, and mileage/cell phone reimbursements.
- Vendor & Data Maintenance: Maintain W-9 files, district credit card logs, tax-exempt certificates, and paid invoice files; reconcile AP balances to the general ledger at year-end.
- Internal Support: Guide school staff on purchasing systems, coding, and upcoming deadlines; field general inquiries regarding the AP process.
Qualifications
- Education: Associate degree in Business, Accounting, Economics, or a related field preferred.
- Experience: 5 years of experience in a business office environment preferred.
- Technical Skills: Knowledge of basic accounting principles and proficiency with Google Workspace (Docs, Sheets) and Microsoft Office.
- Core Competencies: Exceptional attention to detail, strong numerical and organizational skills, and a proven ability to meet strict deadlines.
- Communication: Excellent interpersonal skills with an approachable personality; capability to maintain a high degree of confidentiality and discretion.
- Flexibility: Ability to work longer days when necessary to accommodate bi-monthly check cycles.
We offer an excellent benefits package including medical, dental and life insurance and a competitive salary. Our schools offer a respectful and collaborative work environment and a supportive team atmosphere! For more information about our school district, please visit our web page at https://www.mmuusd.org/ .
Questions? Please contact Nicole Fortier, Director of Finance at nicole.fortier@mmuusd.org.