What are the responsibilities and job description for the Administrative Assistant - Admissions position at Mount Aloysius College?
Current Opening
Mount Aloysius College, repeatedly recognized by ModernThink as a “Great College to Work For,” invites applications for a full-time Administrative Assistant in the Office of Admissions. The Administrative Assistant serves as the first point of contact for admissions-related inquiries, welcomes guests/visitors to the Admissions Office, receives in-person and telephone inquiries, and directs callers/visitors as appropriate. This position provides general administrative/clerical support to the Admissions team and Vice President for Enrollment Management. Schedules and coordinates a variety of admissions events and visits for prospective students, while collaborating with departments across the College. Also responsible to perform a variety of administrative duties, which include but are not limited to data entry, processing admissions applications, preparation of letters and other correspondence, as well as preparation of admissions files for evaluation by counselors. Maintains electronic records of important documents in a neat and organized manner. The Administrative Assistant may supervise work-study students as assigned.
Minimum Qualifications
Associate degree in office administration or equivalent required. Three (3) years of administrative support experience is required. Professional work experience in the higher education setting is a plus.
A strong customer service focus is required, with the ability to effectively relay information via telephone and email communications. Above average verbal, written, interpersonal and organizational skills required; Proficiency in Google Suite and Microsoft Office Suite required. Advanced skills in Microsoft Word and Excel desired. Demonstrated ability to prioritize, multitask, maintain attention to detail orientation, and excel in a fast-paced, high volume office with little to no supervision is required. The successful candidate must be able to work collaboratively with others, and also exercise independent thinking. Should be able to foresee risks and anticipate needs, and make sound decisions. Ability to quickly and efficiently learn software that is highly utilized within the Admissions space (Slate, Jenzabar, etc.) required. Prior experience with these systems is a plus. High degree of professionalism and a demonstrated ability to maintain high ethical standards and confidentiality is required.
This is a full-time, 12-month, benefit-eligible position. While some flexibility in scheduling and the opportunity for periodic remote days exists, this position is primarily on campus in Cresson, PA, and is not eligible for remote work. This role is not budgeted for visa sponsorship at this time; all candidates must be authorized to work in the US at the time of submission of their application.
About Mount Aloysius College
Mount Aloysius College (www.mtaloy.edu) is a private, comprehensive Catholic college located in Pennsylvania’s Laurel Highlands, serving a diverse community of learners. The College has a long history of responding to community needs through relevant academic programs and community service. Mount Aloysius is located on a 193-acre campus in Cresson, PA, Cambria County. Founded in 1853 by the Dublin, Ireland-based Religious Sisters of Mercy, Mount Aloysius is one of 17 such institutions in the United States and is a member of the Conference for Mercy Higher Education (CMHE). The College provides small class sizes, and students benefit from a highly engaged faculty and staff.
Commitment to Diversity
Mount Aloysius is committed to building an inclusive community that values each person and respects diversity of all kinds – diversity of thought, experience, culture, ethnicity, religion, gender/gender identity, sexual orientation, disability, etc. to create a workplace where everyone participates and is able to contribute their own unique gifts, talents and perspectives.
Application Instructions
Apply online at http://www.mtaloy.edu/employment-opportunities. All applicants should submit a resume with an accompanying cover letter. Review of applications will begin immediately and continue until the position is filled. Applicants needing reasonable accommodation to participate in the application process should contact the Office of Human Resources at (814) 886-6519.
Mount Aloysius College is an Equal Opportunity Employer
Mount Aloysius College, repeatedly recognized by ModernThink as a “Great College to Work For,” invites applications for a full-time Administrative Assistant in the Office of Admissions. The Administrative Assistant serves as the first point of contact for admissions-related inquiries, welcomes guests/visitors to the Admissions Office, receives in-person and telephone inquiries, and directs callers/visitors as appropriate. This position provides general administrative/clerical support to the Admissions team and Vice President for Enrollment Management. Schedules and coordinates a variety of admissions events and visits for prospective students, while collaborating with departments across the College. Also responsible to perform a variety of administrative duties, which include but are not limited to data entry, processing admissions applications, preparation of letters and other correspondence, as well as preparation of admissions files for evaluation by counselors. Maintains electronic records of important documents in a neat and organized manner. The Administrative Assistant may supervise work-study students as assigned.
Minimum Qualifications
Associate degree in office administration or equivalent required. Three (3) years of administrative support experience is required. Professional work experience in the higher education setting is a plus.
A strong customer service focus is required, with the ability to effectively relay information via telephone and email communications. Above average verbal, written, interpersonal and organizational skills required; Proficiency in Google Suite and Microsoft Office Suite required. Advanced skills in Microsoft Word and Excel desired. Demonstrated ability to prioritize, multitask, maintain attention to detail orientation, and excel in a fast-paced, high volume office with little to no supervision is required. The successful candidate must be able to work collaboratively with others, and also exercise independent thinking. Should be able to foresee risks and anticipate needs, and make sound decisions. Ability to quickly and efficiently learn software that is highly utilized within the Admissions space (Slate, Jenzabar, etc.) required. Prior experience with these systems is a plus. High degree of professionalism and a demonstrated ability to maintain high ethical standards and confidentiality is required.
This is a full-time, 12-month, benefit-eligible position. While some flexibility in scheduling and the opportunity for periodic remote days exists, this position is primarily on campus in Cresson, PA, and is not eligible for remote work. This role is not budgeted for visa sponsorship at this time; all candidates must be authorized to work in the US at the time of submission of their application.
About Mount Aloysius College
Mount Aloysius College (www.mtaloy.edu) is a private, comprehensive Catholic college located in Pennsylvania’s Laurel Highlands, serving a diverse community of learners. The College has a long history of responding to community needs through relevant academic programs and community service. Mount Aloysius is located on a 193-acre campus in Cresson, PA, Cambria County. Founded in 1853 by the Dublin, Ireland-based Religious Sisters of Mercy, Mount Aloysius is one of 17 such institutions in the United States and is a member of the Conference for Mercy Higher Education (CMHE). The College provides small class sizes, and students benefit from a highly engaged faculty and staff.
Commitment to Diversity
Mount Aloysius is committed to building an inclusive community that values each person and respects diversity of all kinds – diversity of thought, experience, culture, ethnicity, religion, gender/gender identity, sexual orientation, disability, etc. to create a workplace where everyone participates and is able to contribute their own unique gifts, talents and perspectives.
Application Instructions
Apply online at http://www.mtaloy.edu/employment-opportunities. All applicants should submit a resume with an accompanying cover letter. Review of applications will begin immediately and continue until the position is filled. Applicants needing reasonable accommodation to participate in the application process should contact the Office of Human Resources at (814) 886-6519.
Mount Aloysius College is an Equal Opportunity Employer