Administrative Assistant – Field Operations

Administrative Assistant – Field Operations

Our client, a leading Pacific Northwest utility provider committed to public service and environmental stewardship, is seeking an Administrative Assistant (Field Clerk) to support their Transmission Field Services team in Kent, Washington. This role provides professional and confidential administrative support to district leadership and field teams, helping coordinate communications, maintain documentation, and track administrative activities that support daily operations. The position will also collaborate with other Field Clerks and serve as a liaison between field staff, leadership, and support teams to help keep priorities and projects moving forward.

This position is a one-year renewable contract that includes employee benefits! If you think you’d be a good fit, we want to hear from you!

Pay Range: $34.00 – 36.85/hr., DOE

Location: Kent, Washington – 100% ONSITE

Key Responsibilities for Administrative Assistant:

• Provide confidential administrative and clerical support to managers and staff, including preparing correspondence, maintaining documentation, and supporting day-to-day office operations.
• Serve as a point of contact for visitors, phone calls, and general inquiries by greeting guests, answering routine questions, and directing requests to appropriate personnel.
• Prepare, proofread, and maintain documents, spreadsheets, and presentations using Microsoft Office tools (Word, Excel, PowerPoint) and Adobe Acrobat while ensuring compliance with organizational policies and procedures.
• Coordinate meetings, appointments, and events by managing Outlook calendars, scheduling conference rooms, preparing agendas and materials, and recording and distributing meeting notes as needed.
• Maintain tracking systems for action items, projects, and administrative tasks to ensure timely completion of assignments and adherence to organizational deadlines.
• Support internal communication and collaboration by maintaining SharePoint sites, posting documents, and coordinating information flow across teams and leadership.
• Assist with personnel and administrative processes such as recognition materials, training coordination, documentation tracking, and performance review scheduling using systems such as Workday.
• Coordinate travel arrangements and related documentation for staff using BPA travel systems (Concur), including preparing travel authorizations and processing travel vouchers.
• Support timekeeping and attendance processes by reviewing time entries, maintaining leave calendars, and coordinating with payroll systems and organizational policies.
• Serve as a liaison with internal support groups including HR, IT, Security, Facilities, Safety, and administrative services to coordinate requests and support operational needs.
• Assist with procurement and payment processes, including reviewing purchase card documentation and supporting transaction tracking and approvals.
• Maintain organizational files, records, and SharePoint content in compliance with records management and information governance requirements.
• Provide backup support to other Administrative Assistants or Field Clerks as needed and participate in administrative team meetings and process improvement initiatives.

Requirements for Administrative Assistant:

• High school diploma or equivalent is required.
• Associates Degree in Office Administration/Management, Business Administration/Management or related field is preferred.
• 6 years of demonstrated administrative/clerical experience is required.
• 4 or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel, and Outlook (Microsoft Office 2010 proficiency required).
• Intermediate to advanced experience with SharePoint sufficient to: support, manage, edit and maintain site.

**We are unable to accommodate corp. to corp. candidates**

About Motus Recruiting and Staffing, Inc:

Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

KG #13848

Job ID: 13855