What are the responsibilities and job description for the Part-Time Administrative Assistant position at Motor Mouth Therapy?
About the Position
Motor Mouth Therapy, LLC is seeking a dependable, organized, and professional Part-Time Administrative Assistant to support daily administrative operations across our multiple clinic locations.
This position plays an important role in maintaining communication between therapists, outside providers, referral sources, and our administrative team to help ensure a smooth and efficient intake and referral process.
The ideal candidate is personable, detail-oriented, comfortable communicating by phone and email, and able to manage multiple administrative responsibilities in a growing healthcare organization.
This is an in-person position requiring regular attendance at the designated work location and collaboration with the administrative team and clinic leadership.
Key Responsibilities
- Phone Communication: Answer incoming calls, return missed calls, and direct inquiries to the appropriate team members.
- Therapist Communication: Communicate with therapists across all clinic locations regarding scheduling needs, updates, and administrative matters.
- Provider Outreach: Contact outside providers, physician offices, schools, and referral sources to request referrals, obtain status updates, and follow up on pending documentation.
- Intake Support: Assist with the patient intake process as requested, including follow-up communication, gathering necessary information, and coordinating next steps.
- Administrative Support: Complete general administrative tasks, maintain organized records, send emails, and assist with other duties as assigned.
- Team Collaboration: Support the administrative team and clinic leadership with day-to-day operational needs.
Qualifications
- Strong verbal and written communication skills.
- Professional and friendly phone etiquette.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple tasks and follow through on assigned responsibilities.
- Comfortable using computers, email, and basic office software.
- Ability to work independently while communicating effectively with a team.
- Previous administrative, customer service, medical office, or healthcare experience preferred, but not required.
- Ability to maintain confidentiality and handle sensitive patient information appropriately.
Schedule and Growth Opportunities
This position will begin at approximately 15 hours per week, with the schedule established based on operational needs.
As Motor Mouth Therapy continues to grow, there may be an opportunity for this position to expand into a full-time role. We are looking for someone interested in becoming a reliable part of our administrative team and growing with our organization over time.
Pay: $15.00 - $20.00 per hour
Expected hours: 15.0 per week
Work Location: In person
Salary : $15 - $20