What are the responsibilities and job description for the Administrative Assistant - Preconstruction position at Moss & Associates LLC?
COMPANY OVERVIEW Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work. POSITION SCOPE AND ORGANIZATIONAL IMPACT Moss’ Administrative Assistant - Preconstruction will provide comprehensive support to the Solar Preconstruction Team. The ideal candidate will work collaboratively with the Executive Assistant and support Managers and Directors within the department. This position works at developing and maintaining detailed and procedural processes that improve accuracy, efficiency and achieves organizational objective for the team. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES Support Moss' Solar Preconstruction Team of Engineers, Estimators, and Project Managers/Executives to ensure efficiency within their daily workflow Provides general administrative assistance, records/maintains notes, computer files and performs other duties as assigned by the Executive Assistant Responsible for setting up internal and external staff and client meetings and preparation of agendas and materials for said meetings Attending staff meetings and taking notes and following up on actions items, holding members accountable for status updates prior to next meeting Book travel, submit expense reports and send communications for high-level staff as needed Send out and receive mail, documents, and packages. Distribute items to mailboxes and offices as requested Manage given schedules for Stakeholders and partner with Recruiters to coordinate appointments/calls, interviews for open requisitions Maintain office supplies for the team and reorder as needed for the Preconstruction team Answer all phone calls and emails sent to the main office and provide inter-office messages as requested Exercises sound and accurate judgment by including the appropriate people in the decision-making process and displaying a willingness to make decisions Demonstrates consistence and has strong organizational, communication, and time-management skills Demonstrates ability to work in a fast-paced environment Exudes positive and high-energy attitude Must be able to lift up to 20 pounds at times Perform other duties as assigned EDUCATION AND WORK EXPERIENCE High school diploma is required, some college preferred Two or more years of office experience supporting a team of 5 or more (mid - senior level) managers MS Word, PowerPoint, Excel, Outlook, and Adobe Acrobat proficiency required JOB TITLE: ADMINISTRATIVE ASSISTANT – PRECONSTRUCTION JOB LOCATION: FORT LAUDERDALE, FL CLASSIFICATION: FULL TIME – NON-EXEMPT – SALARIED REPORTS TO: VICE PRESIDENT, SOLAR PRECONSTRUCTION Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Moss brings an honest, positive, and intelligent approach to our business that’s not readily found in the construction industry. This has created recognizable, sustainable, innovative, award-winning buildings and helped our company become one of the most respected and sought-after companies in the U.S. The Moss team of experts spans the country with offices in Hawai’i, California, Texas, and Florida. Customer satisfaction is our passion. We are focused on exceeding expectations with intelligent solutions and genuine relationships. We’ve combined our deep expertise with a renowned level of integrity and transparency—serving as the foundation for all we do. Learn more about careers at Moss here!
