Managing Clerk

Moses Singer LLP is seeking a Managing Clerk to join our dynamic litigation practice. This role is central to ensuring the firm's filings, calendars, and court-related operations run with precision and efficiency. The Managing Clerk will work closely with the Managing Attorney to facilitate timely compliant filings, while supporting attorneys and staff across a wide range of complex litigation matters. Why Join Our Team?

• Take the lead in managing critical litigation operations firmwide.

• Work closely with top-tier attorneys and litigation professionals.

• Be part of a collaborative and inclusive environment that values your expertise.

• Receive competitive compensation and a comprehensive benefits package.

• Enjoy professional growth opportunities in a firm that invests in its people.

Responsibilities

• Court Rules, Calendaring, and Compliance
• Review documents before service and filing to ensure compliance with federal, state, and local court rules, as well as judges' individual practices.
• Synchronize deadlines and events to attorneys' Outlook calendars.
• Serve as a resource for attorneys and staff on state and federal rules, procedures, and practices.
• Research court rules, calculate deadlines, and enter them into CourtAlert Case Management.
• Electronic and Physical Filings
• Handle e-filing and service of documents in multiple jurisdictions.
• Docketing System Administration
• Track court dockets (via CM/ECF and other platforms) for decisions, opinions, and developments in pending matters.
• Supervision, Training, and Vendor Management
• Risk Management and Quality Assurance
• Matter Intake and Case Monitoring
• Sealing, Redaction, and Confidentiality
• Appellate and Specialized Proceedings
• Coordinate with the Managing Attorney on daily filings and assignments.
• Arrange and monitor reliable, cost-effective service of process.
• Liaise with court personnel and assist with court admissions and renewals.

Qualifications

• Minimum of 5 years’ experience in a law firm managing clerk or docketing role, Litigation paralegal or equivalent court clerk experience with multi-jurisdiction exposure.
• Deep knowledge of federal and state court rules, local rules, judge-specific practices, e-filing systems, and service of process requirements including CM/ECF, PACER, and state-specific e-filing systems (e.g., NYSCEF).
• Demonstrated mastery of docketing/case management software and calendaring systems, proficiency with Microsoft Office and PDF tools.
• Exceptional attention to detail, organizational discipline, and written/verbal
• A strong understanding of litigation workflows and the ability to lead teams through deadline-driven environments communication skills.
• Sound judgment in assessing procedural risk, escalating issues, and coordinating solutions across case teams.
• Bachelor’s degree preferred, paralegal certificate or equivalent procedural training a plus.

Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Moses Singer LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Moses Singer also offers generous paid time off and holidays.

All decisions affecting employment at Moses Singer LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran's status, genetic information or any other legally protected status.

Application Instructions

Interested candidates should submit a resume, cover letter describing relevant docketing/filing experience and jurisdictions, along with salary expectations to tcesaro@mosessinger.com, referencing “Managing Clerk” in the subject line.