What are the responsibilities and job description for the Executive Assistant position at Mosaic?
Role Overview
Mosaic is a mission-driven, whole-person healthcare organization. This Executive Assistant role is unique because it provides dual support to both the Chief People Officer and the Chief Advancement Officer while operating within a larger team of Executive Assistants.
Key Responsibilities
The position focuses on high-level "stewardship" of executive time and organizational culture:
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Strategic Time Management: Proactively identifying frictions and conducting "look-ahead" reviews of weeks and months to ensure the executive has all necessary briefing materials and context.
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Logistics & Wellness: Orchestrating complex travel itineraries designed to maintain executive productivity and wellness.
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High-Stakes Communication: Acting as an ambassador by mirroring the professional tone of the executives and synthesizing complex information into executive-level summaries for board meetings.
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Gatekeeping with EQ: Managing access to leaders with a "balance of warmth and firmness," ensuring all stakeholders (from donors to frontline staff) feel valued.
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Event & Financial Management: Managing the "end-to-end experience" of summits and speaking engagements, alongside managing expenses, vendor relationships, and budget reconciliation.
Qualifications:
Candidate Requirements
To be successful in this high-speed, multi-state environment, candidates should meet the following criteria:
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Experience Minimum of 4 years in an administrative capacity
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Leadership Support: Previous experience supporting senior-level leaders
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Education: Associate's Degree or equivalent experience
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Soft Skills: High emotional intelligence with a "fluid" approach to shifting priorities
Employee Benefits & Culture
Mosaic highlights a supportive culture centered on a mission people "love". Perks include:
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Financial & Health: Competitive pay, health insurance, and tuition reimbursement.
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Work-Life Balance: Flex time off.
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Growth: Opportunities for both professional and personal development.