Office Manager

Job Overview:

We are seeking a highly organized and detail-oriented Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring efficiency, productivity, and scheduling. This is a key role that requires excellent organizational skills, strong attention to detail, above average communication skills, and the ability to multitask effectively with minimum supervision.

Key Responsibilities:

• Manage daily administrative functions, ensuring smooth office operations.
• Oversee staff schedules, timesheets, and assist with payroll coordination.
• Maintain accurate records of client documentation, service notes, staff training, and certifications in accordance with licensing and compliance requirements.
• Coordinate onboarding paperwork and training tracking for Direct Support Professionals (DSPs) and other staff.
• Assist in preparing documentation for audits, licensing reviews, and quality assurance.
• Maintain organized digital and physical filing systems for employees and individual records (HIPAA-compliant).
• Serve as a point of contact for staff, vendors, contractors, and families.
• Ensure timely communication and follow-ups on day-to-day activities with other office personnel.
• Order and manage office and household supplies, ensuring necessary inventory for homes and programs.
• Support the leadership team with reporting, data entry, and internal communications.

Duties:

-Create and maintain accurate staff schedules

-Maintain organized files and documentation

- Answer phone calls and direct inquiries to the appropriate person or department

- Manage incoming and outgoing paperwork

- Provide administrative support to clients, staff, and other office personnel

- Maintaining employee records

- Other duties as assigned

Qualifications:

- Proven experience in office management or a similar role

- Strong organizational skills with the ability to prioritize tasks effectively

- Excellent communication skills, both written and verbal

- Ability to handle confidential information with discretion

- Knowledge of phone systems and other office equipment

-Proficient in Excel and Microsoft word

We offer competitive compensation based on experience.

If you are a highly motivated individual with exceptional organizational skills and a passion for ensuring smooth office operations, we would love to hear from you. Please submit your resume for consideration.

Job Type: Full-time

Pay: From $18.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $18