Administrative Coordinator

Why Work With Us?

Morton Reed Counts Briggs & Robb, LLC is a modern, well-established law firm located on the vibrant East Side of St. Joseph. We operate with a collaborative mindset, where teamwork and mutual support are prioritized. If you are looking for a fast-paced, positive-minded office where you are treated with respect, supported in your role, and provided with direct access to firm leadership, you’ll fit right in. We are a highly stable, respected firm with a staff who are fully invested in training the right person for long-term success.

The Role (What You’ll Do)

We are looking for an Administrative Coordinator who can manage office support tasks seamlessly from beginning to end. You will provide essential, high-speed support to our managing attorney while cross-training to collaborate with other attorneys and staff across the office.

Core Responsibilities:

• Project & Case Coordination: Establish and organize client files; conduct regular reviews to ensure matters move forward smoothly, deadlines are strictly met, and billing occurs on time.
• Attorney Support: Manage personal and professional calendars; flawlessly schedule court dates, appointments, and teleconferences. Track and report continuing legal education (CLE) hours.
• Document Management: Prepare accounting spreadsheets for Probate Court and trust administrations; enter critical data into the Missouri CaseNet system and in-house matter management software.
• Key Communication: Act as the primary, polished point of contact for clients on behalf of the attorney. Keep clients proactively informed on the status of their specific matters and interface professionally with city/county/state administrators, insurance companies, and financial institutions.

What We’re Looking For (Requirements)

• The Absolute Basics: Exceptional proficiency in the Microsoft 365 Suite (highly advanced M.S. Word skills are a must, alongside strong Excel and Outlook capabilities).
• The Right Mindset: A fast-paced, high-speed professional who is incredibly detail-oriented (you understand that a careless mistake can result in a lost court case, so accuracy is non-negotiable).
• Communication & Discretion: Well-spoken, responsive, and completely dedicated to protecting strict client confidentiality both inside and outside the office.

No Legal Experience Needed: If you have solid corporate office or administrative experience, we are completely willing to train you on our specific legal systems.