What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Mortgage Trade Holding Company, LLC?
Job Description
Location: Oxford, Mississippi
Reporting to the Executive Communications Coordinator, this is a versatile role that combines office reception duties with general administrative tasks including, but not limited to:
- Scheduling and supervising vendors for building maintenance
- Maintaining a clean and organized office environment
- Stocking office supplies
- Coordinating catering needs
- Welcoming and taking care of visitors to the office
- Serving as the point of contact for all office-based employees, providing administrative support when asked
- Dealing with incoming and outgoing mail
- Booking travel and accommodation for staff and visitors
- Making reservations of venues, restaurants, cars etc.
- Maintaining electronic filing of documents, receipts, orders etc. in an organized manner
- Assisting with requests/projects as needed throughout the organization
Note: Answering phone lines is outsourced and is therefore not a part of this role.
Essential Skills:
Communication: Excellent proactive verbal and written communication skills, including the ability to listen and accurately respond to requests and guidance given.
Attention to detail: The ability to carry out tasks with precision, care and mindfulness.
Presentation: The ability to represent the company through professional business attire and manner.
Organization: The ability to be flexible and multi-task, with demonstrated resourcefulness in setting priorities and taking initiative to act independently.
High performing: This role is best suited for someone who is willing to go the extra mile, has a drive and a passion for being of service and producing great results, able to listen to what is being asked of them and operate at a high level of integrity.
Qualifications:
A bachelor’s degree is required or equivalent work experience. Minimum 1-2 years’ experience as an Administrative Assistant or Office Manager in a business environment.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.