Administrative Assistant Legal Department

Position: Administrative Assistant – Legal Department

Reports To: Sr. Assistant General Counsel

Department: Legal

Location: Corporate Office, 7455 Campus Dr., Suite 200, Colorado Springs, CO 80920

Non-exempt: YES

Compensation & Benefits: $23.07 - $26.20, depending on experience

Mortgage Solutions of Colorado, LLC d/b/a Mortgage Solutions Financial (“MSF”) offers a comprehensive benefit package and paid time off (PTO) for eligible employees. The benefits package includes Health, Dental and Vision Insurance, as well as options to participate in a Health Savings Account (HAS), Flexible Spending Account (FSA), and Health Reimbursement Arrangement (HRA). Additional benefits include life and AD&D coverage, voluntary Short Term, Long Term Disability Insurance and other supplemental insurance options. Eligible employees may also participate in a company-sponsored retirement plan.

Role Overview

The Legal Assistant supports in-house counsel, paralegals, and executive leadership by handling legal workflow coordination, routine legal research, litigation file tracking, and initial document preparation. Operating under general supervision, this role serves as a bridge between administrative legal secretaries and technical paralegal functions. The position requires operational knowledge of mortgage lending processes, strong organization, and the ability to apply company policies, checklists, and business directives to daily legal operations.

Essential Duties

• Provide direct workflow and operational support to in-house attorneys and paralegals across litigation, contracts, licensing, corporate governance, and compliance.
• Maintain legal record databases, litigation files, and corporate governance documents in centralized file management systems.
• Assist in drafting standard legal correspondence, management resolutions, lease documents, and customer advice responses using established templates and checklists.
• Track litigation deadlines, log service of process, and maintain routine status updates on active legal matters for counsel and paralegal review.
• Organize and maintain company policies in electronic formats to ensure accessibility, consistency, and proper recordkeeping.
• Process department invoices, track legal expenditures, and coordinate vendor communication.
• Perform basic legal and internet-based research to assist counsel with regulatory, licensing, and business inquiries.
• Schedule meetings, coordinate deposition schedules, manage attorney calendars, and arrange travel logistics.
• Protect proprietary corporate, client, and borrower information to ensure strict confidentiality.