What are the responsibilities and job description for the Legal Operations Specialist position at Mortenson?
Mortenson’s success is not a matter of luck; it’s a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service.
Our foundation and culture are based upon our company values of trust, safety, teamwork, responsibility, service and stewardship. We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience. Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work.
It all starts with our exceptional people and exceptional teams. Mortenson has been voted a "best place to work" over 40 times regionally over the past decade…
…What are you waiting for?!
Summary:
Mortenson is looking to add a Legal Operations Specialist to our Legal Team. This individual will be responsible for administration of contract management system and other legal systems and technology by providing technical and administrative support integral to these systems.
What you will be doing:
Contract Management System Administration
- Serve as the central point of contact for the contract management system and provide overall guidance to end-users of the system
- Assist with development of processes and procedures for identification and ingestion of contract documents to be added to the contract management system, as well as processes and procedures for identification and disposition of agreements to be removed from the system
- Assist owners and keepers of contract documents maintained outside the contract management system (e.g., contracts stored in project files on network drives or SharePoint sites) with the mechanisms required to copy/add those contract documents to the system (e.g., from manual upload of documents shared by document owners or creation of SharePoint or OneDrive sites with automated file synchronization to the contract repository)
- Work with end-users, IT technical resources and/or vendor’s customer support to troubleshoot problems and resolve application issues
- Set up automated reports and provide ad hoc reports to leadership teams as needed
- Manage user access and assign appropriate permissions-based access
- Provide support and training to end-users
- Coordinate with cross-functional teams for rolling out contract management system to new user groups and/or to include additional contract types
Other Legal Operations and Systems
- Provide general support for the administration of the company’s labor agreements
- Provide support for administration of legal hold system
- Collect feedback from end-users of legal systems to assist with continuous improvement of systems and to aid in successful implementations or roll outs of legal systems and technology
Effectively work and build relationships with those of diverse backgrounds and organizational levels
All other duties as assigned
How you will succeed:
- Ability to maintain a high level of confidentiality and discretion
- Detail orientation and ability to organize and manage multiple projects
- Excellent organizational and multi-tasking skills, with the ability to be flexible as needed
- Proficient skills in Microsoft Word, Excel, Outlook and Power Point
- Positive and professional attitude and strong customer service skills
- Active listening skills and effective communication including an openness to diverse input and feedback
Education and experience:
- Bachelor’s degree
- Minimum two years of work experience in a law firm, an in-house legal department or comparable experience
- Prior experience or specific knowledge of legal systems and technology
Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.
Visa sponsorship is not available for this position
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Salary : $5 - $0