Senior Clerk (40 hours/12 month), Morse

Position: Senior Clerk (40 hours/12 month)

Morse School 

The Morse School Community:

The Morse School serves children and families from every Cambridge neighborhood and from over 40 different countries. At the Morse School, we nurture not only our children’s curiosity and intellectual skills, but also their healthy social and emotional development. Morse School families, teachers, and staff members work together to foster a sense of safety and belonging and to support students in developing a sense of civic responsibility and an appreciation for people with different origins, identities, beliefs, and learning styles. We strive to promote a sense of community where all adults and children feel respected and appreciated. The Morse School follows an inclusion model, with English learners and students with moderate disabilities learning alongside their general education peers with support from special educators, ESL teachers, related service providers, and interventionists.  

We are actively working towards becoming an antiracist school, and are taking steps towards identifying and dismantling racist structures, hearing and elevating underrepresented voices, and striving to achieve an equitable and just educational experience for all students.

The Opportunity:

The Morse School is seeking a clerk to join its caring and innovative community. The clerk will work in the school’s main office, reporting directly to the Principal, and is responsible for performing a variety of clerical functions required for the smooth and effective operation of the school campus. Responsibilities include, but are not limited to:

School Operations

• Answers the main office phone, directing calls and requests to appropriate parties, as well as all in-person requests/questions
• Assists in the procuring and scheduling of substitute teachers for the building, as needed
• Coordinates incoming mail/packages and distributes mail and notices to teachers
• Responds to regular school-wide or teacher-specific issues/concerns
• Develops and maintains office procedures and routines

Office Management

• Purchases supplies for the main office staff and administrators
• Ensures technology (printers, copiers, fax) is up and running and addresses problems as needed
• Tracks staff attendance and reconciles internal data with the online payroll system
• Maintains a system for tracking purchase orders 

Student Registration & Records

• Implement and maintain all office and school recordkeeping systems; maintain a comprehensive student database; develop and track records and reports related to incidents, accidents, attendance, and other matters; use both computer and manual filing systems, which allow for efficient collection, retention, and retrieval of information 
• Assists in the process of registering new students
• Coordinates transportation for students and staff

Parent/Family Communication

• Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquiries by letter, phone, email, fax, or personal contact; maintains internal communication system, ensuring instructional, support, and other personnel are kept informed of needed information

Administration Support

• Assists both the Principal and the Assistant Principal with ongoing and as-needed tasks and assistance
• Performs other duties as assigned

Your Skill Set:

As a Senior Clerk, you will possess many, though perhaps not all, of the following characteristics and qualifications:

• High school diploma, college degree preferred.
• Experience in an office environment with public contact; school site experience preferred
• Knowledge of standard clerical procedures and office operations
• Strong command of English grammar, punctuation, spelling, and business document formatting
• Proficiency with standard software applications and the ability to learn new systems
• Knowledge of basic research methods, budgeting, and accounting principles
• Familiarity with office filing systems and records management
• Ability to operate standard office equipment
• Ability to prepare, edit, and format memos, reports, letters, and other documents
• Ability to maintain databases and management information systems
• Strong written and verbal communication skills, including proofreading accuracy
• Effective time management, organization, and ability to prioritize tasks
• Ability to interpret rules and procedures, work independently, maintain confidentiality, and collaborate with diverse stakeholders.

How to Join Our Team: 

Apply online at www.cpsd.us. Please upload a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position and stating how you heard about this opportunity.

At the Cambridge Public Schools, we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced, acknowledging that a team reflecting diversity of race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status allows us to serve our communities better. To that end, we welcome and encourage applicants to bring their authentic selves when considering employment opportunities within our school district.