Bid Administrator

We are seeking a detail-oriented Heavy Civil Construction Bid Administrator / Coordinator to manage and streamline our estimating and bidding processes. In this role, you will be the organizer of our procurement team, ensuring all public and private heavy civil bid documents (including earthwork, paving, utilities and water & wastewater treatment plants) are compiled accurately, quotes received on time and to comply with all regulations.

Key Responsibilities:

Bid Management & Coordination

• Monitor procurement portals and websites daily for new heavy civil project opportunities, RFPs, and RFQs.
• Download and organize complete sets of project plans, specifications, addenda, and reference materials.
• Maintain the bid calendar to track active pursuits, mandatory pre-bid meetings, and strict submission deadlines.
• Coordinate the distribution of project documents to estimators, project managers, and joint-venture partners.

Subcontractor & Vendor Relations

• Solicit quotes from subcontractors, material suppliers, and equipment vendors for specific scopes of work.
• Track subcontractor coverage across all trades to ensure competitive and complete bid pricing.
• Distribute addenda and plan revisions to bidding subcontractors immediately to ensure pricing accuracy.

Qualifications & Experience

• Preferred Experience in the construction industry (heavy civil, infrastructure, or DOT experience highly preferred).
• Education: Minimum High school diploma required
• Software Skills: Proficiency with Microsoft Office 365 (advanced Excel and Word are critical) and cloud storage tools (SharePoint, OneDrive, or Box).
• Industry Tools: Familiarity with bidding platforms and construction software (e.g., BidX, HeavyBid, B2W, ProCore, or Dodge Reports) is an asset.
• Core Skills: Exceptional organizational skills, laser-sharp attention to detail, and the ability to work under tight, unyielding deadlines.

• Monday through Friday, 8:00am to 5:00pm

Offered compensation: $18/hr - $25/hr

Experience and License Requirements

• Heavy Civil Construction (optional)