Bilingual Administrative Assistant (Spanish)

Summary

This role is part of the Learning & Development (L&D) team and plays an important part in creating a smooth, welcoming onboarding and training experience for all employees, especially Spanish-speaking team members. As a Bilingual Administrative Assistant, you will help ensure training activities are well-organized, records are accurate, and communication is clear and inclusive.

You’ll contribute to a positive employee experience by helping people feel supported as they learn company processes and grow in their roles. This position is a great fit for someone who is detail-oriented, enjoys staying organized, and takes pride in supporting others in a collaborative, fast-paced environment.

Key Responsibilities

• Keep training records accurate and up to date, including tracking completion status and expiration dates
• Manage large Excel files and trackers, ensuring data is organized, clean, and easy to access
• Handle high-volume data entry with a strong focus on accuracy and attention to detail
• Use Excel (sorting, filtering, and basic formulas) to support tracking and reporting needs
• Help ensure all training and compliance data is well maintained and audit-ready
• Translate training materials, policies, and communications between Spanish and English
• Support the scheduling and coordination of training sessions, workshops, and meetings
• Assist with onboarding and orientation to help new hires get set up for success
• Work closely with the L&D team to make training materials accessible for Spanish-speaking employees
• Serve as a resource for Spanish-speaking employees as they learn company processes and systems
• Partner with cross-functional teams to ensure clear and effective communication
• Support special projects and provide general administrative support as needed

Qualifications

• Bilingual in Spanish and English (spoken and written)
• Strong Excel skills (large datasets, sorting/filtering, basic formulas)
• Experience with high-volume data entry and maintaining accurate records
• Exceptional attention to detail and strong organizational skills
• Ability to manage multiple tasks, trackers, and priorities at once
• Comfortable in a fast-paced, constantly evolving environment
• Strong team player with excellent communication skills
• Adaptable, receptive to feedback, and eager to learn
• Previous experience in administrative support, training coordination, or data management is a plus