What are the responsibilities and job description for the Central Supply Coordinator position at Morningside Ministries?
Daily Supply Operations
- Place routine supply orders based on par levels and department needs
- Receive deliveries; verify accuracy; label, store, and stock items
- Maintain clean, organized, and compliant supply rooms at all campuses
- Deliver supplies and respond promptly to campus requests
- Maintain logs, packing slips, invoices, and purchasing documentation
Inventory Management
- Perform regular inventory counts and ensure accurate par levels
- Track supply usage and recommend adjustments
- Monitor expiration dates and rotate stock to reduce waste
- Assist with basic inventory and usage reporting
Purchasing Portal & Vendor Systems
- Manage daily use of online purchasing portals
- Order from approved formularies; update product lists as directed
- Troubleshoot routine system issues (logins, product errors, availability)
- Coordinate with vendor support when needed
- Set up product lists, user access, and updates
- Provide basic instruction to staff on portal use (if applicable)
Vendor Coordination
- Communicate routine needs and delivery issues with approved vendors
- Report quality concerns, shortages, or damages
- Request pricing sheets, samples, or product substitutions
- Assist the Director with gathering quotes and simple pricing comparisons
Cross-Campus Support
- Travel between campuses to stock and maintain supply rooms
- Support departments such as Nursing, Dining, Housekeeping/EVS, and Facilities
- Educate team members on request and storage procedures
- Serve as the primary point of contact for daily supply-related needs
Compliance & Safety
- Ensure storage areas meet infection control and life safety standards
- Maintain SDS sheets for required products
- Support emergency preparedness efforts by maintaining essential supply levels
What We’re Looking For
- 2–3 years of experience in central supply, purchasing, warehouse operations, or inventory control (healthcare preferred)
- Experience with purchasing software or vendor portals strongly preferred
- Strong organization and time-management skills, especially across multiple locations
- Ability to lift 40–50 lbs and work in a fast-paced environment
- Basic Excel and documentation skills
- Valid Texas driver’s license and willingness to travel between campuses
Key Competencies
- Dependable, detail-oriented, and able to work independently
- Strong customer service and communication skills
- Ability to troubleshoot basic system issues
- Enjoys hands-on, physical work and daily problem solving
- Positive, team-oriented approach when supporting multiple departments