Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to ensure the smooth functioning of our office environment. If you thrive in a fast-paced setting and enjoy providing exceptional support, this position is perfect for you! This paid position provides valuable experience in office management and customer service, making it an excellent stepping stone for career growth.

Duties

• Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette.
• Provide front desk support by greeting visitors, handling check-ins, and maintaining a welcoming environment.
• Perform data entry tasks with accuracy using spreadsheets, Microsoft Office tools, and Google Workspace applications.
• Organize and maintain filing systems—both digital and physical—to ensure easy retrieval of documents.
• Assist with calendar management, scheduling appointments, and coordinating meetings for staff and clients.
• Support bookkeeping activities by managing invoices, tracking expenses, and utilizing QuickBooks software.
• Facilitate office management tasks such as ordering supplies, maintaining inventory, and ensuring the office is well-organized.
• Offer customer support through clear communication via phone or email, ensuring client needs are addressed professionally.
• Proofread documents for accuracy and clarity before distribution to uphold high-quality standards.
• Provide clerical assistance including word processing, copying, scanning, and general administrative support as needed.

Qualifications

• Proven experience in an office environment with strong clerical skills and familiarity with office management practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry tools.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced setting.
• Strong computer literacy including technical proficiency with productivity software and office equipment.
• Exceptional communication skills—both verbal and written—and the ability to handle phone communication professionally.
• Bilingual abilities are a plus to serve diverse client needs effectively.
• Experience with QuickBooks or bookkeeping is preferred but not required.
• Knowledge of multi-line phone systems, filing procedures, proofreading techniques, and calendar management is highly desirable.

Join us to be part of a vibrant team that values your organizational talents and commitment to excellence! This role offers an engaging environment where your skills will directly contribute to our success while providing you with meaningful professional growth opportunities.

Pay: $28.65 - $33.68 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Boston, MA 02111

Salary : $29 - $34