Power School

Essential Duties & Responsibilities

Enrollment & Registration Management

• Oversee and manage all district enrollment and registration processes.
• Support families through new student enrollment, re-enrollment, and required documentation.
• Coordinate lottery processes for enrollment (if applicable).

- Manage start- and end-of-year rollover tasks and ensure smooth transitions between school years.

• Work with registrars, counselors, and administrators to ensure accurate placement and scheduling of students.

PowerSchool / Student Information System (SIS) Management

• Maintain accurate student information in PowerSchool, including enrollments, withdrawals, demographics, schedules, grades, transcripts, attendance, and health/immunization records.
• Manage user accounts, permissions, and secure access to student information.
• Oversee the PowerSchool Parent/Student Portal including setup, access IDs, passwords, and portal support.
• Coordinate system updates, patches, and ongoing database maintenance.

Data Accuracy, Reporting & Compliance

• Ensure accurate input of attendance, grades, and state-required student codes (SPED, ESOL, EFA, etc.).
• Generate, validate, and submit state and federal compliance reports (e.g., 5th-day, 45th-day, 135th-day reports).
• Prepare reporting for administrators, auditors, and state agencies.
• Maintain historical records, cumulative files, and transcript data.

Training & User Support

• Train teachers, administrators, registrars, attendance clerks, and other staff on PowerSchool and enrollment procedures.
• Develop and maintain manuals, user guides, and FAQ resources.
• Provide troubleshooting and technical support for PowerSchool issues and related systems.

Communication & Collaboration

• Serve as liaison between district leadership, school staff, IT personnel, and families regarding enrollment and SIS needs.
• Communicate with parents regarding enrollment requirements, attendance, and PowerSchool portal support.
• Participate in district and state PowerSchool meetings, trainings, and webinars.
• Perform other duties assigned by the supervisor/administrator.

Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree preferred.
• Experience with PowerSchool or other student information systems preferred.
• Strong proficiency in Microsoft Office (Excel, Word, Access) and data-based systems.
• Exceptional attention to detail and organizational skills.
• Ability to maintain confidentiality and comply with FERPA guidelines.
• Strong communication, customer service, and interpersonal skills.

Key Competencies

• Ability to interpret and apply district and state policies related to enrollment, attendance, and reporting.
• Strong troubleshooting and technical problem-solving skills.
• High level of accuracy and data-driven decision-making.
• Ability to train and support users with varying levels of technical skill.
• Excellent customer-service mindset when working with families and staff.