Administrative Assistant

Position Summary

The Administrative / AP Assistant keeps Morgan Contractors’ back office moving — entering and reconciling payables, following up on receivables, chasing receipts and renewals, and supporting the Office Manager so the field never waits on paperwork. This is a high-volume, deadline-driven coordinator role for someone organized, dependable, and comfortable on the phone. You own the routine; the Office Manager owns the judgment calls.

Key Responsibilitie

sAccounts Payable & QuickBook

• sEnter vendor invoices into QuickBooks accurately and on time, and keep the AP inbox current
• .Match invoices to the job, PO, quote, or approved work, and flag discrepancies for review
• .Help keep QuickBooks current and clean, and support coding consistency
• .Enter and categorize expenses; reconcile credit and fuel card receipts

.
Accounts Receivable & Collectio

• nsRun the routine collections cadence — send 7- and 15-day reminders and make courteous follow-up call
• s.Log promised payment dates and escalate aging accounts to the Office Manage
• r.Confirm customers received invoices and have the correct contact or payment porta

l.
Construction Billing Supp

• ortPrepare pay applications and lien waivers from templates for the Office Manager’s review and sign-o
• ff.Maintain organized billing and job documentati

on.
Receipts, Cards & Compliance Sup

• portCollect and match credit and fuel card receipts; chase down the missing o
• nes.Track and file business license and vehicle registration renewals (30 / 60 / 90 days o
• ut).Maintain the renewal and compliance calend

ars.
Front Office & Administr

• ativeLog incoming checks (mail and drop box) and route them to the team for applica
• tion.Provide general administrative support to the Office Manager and Shared Services

team.
Required Qualific

• ations2 years in accounts payable, bookkeeping, or office administr
• ation.Hands-on QuickBooks exper
• ience.Strong attention to detail and accuracy with numbers and data
• entry.Reliable and deadline-driven — able to manage recurring deadlines without remi
• nders.Professional and persistent on the phone; comfortable making collections
• calls.Trustworthy with sensitive financial inform

ation.Preferred Qualific

• ationsExperience in construction, contracting, or a trades-based bus
• iness.Familiarity with pay applications (e.g., AIA G702 / G703) and lien wa
• ivers.Accounts receivable or collections exper
• ience.Exposure to prevailing-wage or multi-state compliance environ
• ments.Experience with Buildertrend, TSheets, or similar field and expense

tools
We’ll Train

You OnOur specific QuickBooks setup and chart of accounts, our Buildertrend and TSheets workflows, and the multi-state and city licensing and registration processes. Don’t rule yourself out if these are new — we hire character first and teach the

systems
What Success Looks Like — First

90 DaysMilestone

Outcome30 Days AP inbox current, receipts matched daily, and collections reminders going out on

cadence.
60 Days Pay applications and lien waivers prepped reliably for review; renewal calendar built and

current.
90 Days Routine collections, renewals, and receipt matching fully owned — freeing the Office Manager for higher-v

alue work.
Pay range and compensat

ion packagePay: $18–22 per hour, depending on

experience.

How We HireMorgan Contractors hires character first and experience second. We are looking for dependable people who take pride in their work, protect the team, and want to grow with a company that has