Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist keeps Morgan Contractors’ back office moving — entering and reconciling payables, following up on receivables, chasing receipts and renewals, and supporting the Office Manager so the field never waits on paperwork. This is a high-volume, deadline-driven coordinator role for someone organized, dependable, and comfortable on the phone. You own the routine; the Office Manager owns the judgment calls.

Key Responsibilities

Accounts Payable & QuickBooks

• Enter vendor invoices into QuickBooks accurately and on time, and keep the AP inbox current.
• Match invoices to the job, PO, quote, or approved work, and flag discrepancies for review.
• Help keep QuickBooks current and clean, and support coding consistency.
• Enter and categorize expenses; reconcile credit and fuel card receipts.

Accounts Receivable & Collections

• Run the routine collections cadence — send 7- and 15-day reminders and make courteous follow-up calls.
• Log promised payment dates and escalate aging accounts to the Office Manager.
• Confirm customers received invoices and have the correct contact or payment portal.

Construction Billing Support

• Prepare pay applications and lien waivers from templates for the Office Manager’s review and sign-off.
• Maintain organized billing and job documentation.

Receipts, Cards & Compliance Support

• Collect and match credit and fuel card receipts; chase down the missing ones.
• Track and file business license and vehicle registration renewals (30 / 60 / 90 days out).
• Maintain the renewal and compliance calendars.

Front Office & Administrative

• Log incoming checks (mail and drop box) and route them to the team for application.
• Provide general administrative support to the Office Manager and Shared Services team.

Required Qualifications

• 2 years in accounts payable, bookkeeping, or office administration.
• Hands-on QuickBooks experience.
• Strong attention to detail and accuracy with numbers and data entry.
• Reliable and deadline-driven — able to manage recurring deadlines without reminders.
• Professional and persistent on the phone; comfortable making collections calls.
• Trustworthy with sensitive financial information.

Preferred Qualifications

• Experience in construction, contracting, or a trades-based business.
• Familiarity with pay applications (e.g., AIA G702 / G703) and lien waivers.
• Accounts receivable or collections experience.
• Exposure to prevailing-wage or multi-state compliance environments.
• Experience with Buildertrend, TSheets, or similar field and expense tools.

We’ll Train You On

Our specific QuickBooks setup and chart of accounts, our Buildertrend and TSheets workflows, and the multi-state and city licensing and registration processes. Don’t rule yourself out if these are new — we hire character first and teach the systems.

What Success Looks Like — First 90 Days

Milestone Outcome

30 Days AP inbox current, receipts matched daily, and collections reminders going out on cadence.

60 Days Pay applications and lien waivers prepped reliably for review; renewal calendar built and current.

90 Days Routine collections, renewals, and receipt matching fully owned — freeing the Office Manager for higher-value work.

How We Hire

Morgan Contractors hires character first and experience second. We are looking for dependable people who take pride in their work, protect the team, and want to grow with a company that has their back.