What are the responsibilities and job description for the Contracts & Collections Specialist position at MOREgroup?
About MOREgroup
MOREgroup is a family of architecture, design, and engineering brands that collaborate with passion and purpose to serve communities across the nation. We are proud to focus on spaces that make a profound contribution to a strong social infrastructure where generations thrive. Our practices work with healthcare, education, and civic architecture clients to create environments that inspire. Together, we are more.
Some of the things you can expect working at MOREgroup…
- Contributing to a passionate, energetic team within a growing company.
- Training and professional development to support career growth.
- MORE opportunities to impact the communities we collectively serve.
Position Summary
We are seeking a Contracts & Collections Specialist to join our Finance and Accounting team! You'll be responsible for managing the financial administration of architecture and engineering projects, with primary accountability for subconsultant contract administration, accounts receivable collections, and project cash flow management.
This is a key role that serves as the financial liaison between Regional Directors, Principals, Project Managers, Clients, Subconsultants, and Corporate Finance to ensure timely billing, collections of receivables, proper management of subconsultant commitments, and strong project financial performance.
Responsibilities
Subconsultant Contract Administration
- Coordinate and administer subconsultant agreements and amendments.
- Review subconsultant contracts to ensure consistency with prime contract terms and project budgets.
- Monitor subconsultant commitments, invoices, and remaining contract balances.
- Verify subconsultant invoices for contractual compliance and budget alignment.
- Maintain accurate records of subconsultant commitments, invoices, and payments.
Collections & Accounts Receivable Management
- Manage assigned portfolio of project accounts receivable balances.
- Partner with Regional Directors, Principals and Project Managers to develop collection strategies for overdue invoices.
- Conduct client outreach regarding outstanding balances and payment status.
- Monitor aging reports and identify collection risks.
- Escalate delinquent accounts and recommend corrective actions.
- Maintain detailed collection notes and customer communication records.
Project Financial Management
- Monitor project billings, unbilled receivables, and cash collections.
- Review project financial performance and identify potential cash flow concerns.
- Support monthly project review meetings and reporting processes.
Qualifications & Skills
- Bachelor’s degree in accounting, finance, Business Administration, or related field.
- 5 years of project accounting, accounts receivable, billing, or financial operations experience.
- Experience within architecture, engineering, environmental consulting, or professional services organization is preferred.
- Strong analytical and detail-oriented mindset with a focus on accuracy in contracts.
- Experience managing collections and client-facing financial communications preferred.
- Advanced Excel and financial systems proficiency.
Location
- Hybrid position based out of one of our offices: Fort Worth, Plano, Houston, Charleston, SC, Charlotte, NC, Chantilly, VA, Henderson, NV, Philadelphia, PA.
Benefits
- Medical, dental, life, and vision insurance
- Flexible spending accounts (FSA) and Health Savings Account (HSA)
- 401(k) plan with employer match
- Paid time off and paid holidays
- Training and professional development opportunities
- Long-term and short-term disability
Salary : $53,037 - $74,599