Operations Specialist

Position Description

The Operations Specialist plays a key role in offering administrative and logistical support for projects within the group, while also assisting other service lines and regions as necessary. This position encompasses general office tasks, providing administrative assistance to the designated region, and engaging in field work when required.

Duties and Responsibilities include:

• Maintain accurate project cost tracking and invoicing records through the organization of logs, files, and supporting documents, ensuring smooth cost accounting and invoicing processes.
• Collaborate with the Project Administrator to provide timely project financial updates and manage invoicing procedures.
• Generate monthly Work-in-Progress (WIP) reports and provide updates on costs and contracts.
• Assist in tracking employee certifications to ensure compliance.
• Coordinate physicals for Topside and Diver teams.
• Oversee ADCI test proctoring activities.
• Provide support to operations by assisting in estimating and proposals.
• Participate in client communications as required, offering support to Operations Managers.
• Organize and supervise transportation arrangements for personnel, assets, and supplies related to ongoing projects.
• Project management support, including assistance with pre-operation submissions and reviewing/project report submissions.
• Assist in tracking intents and affidavits for certified payroll purposes.
• Manage new vendor setup and corresponding communications.
• Manage incoming calls.
• Miscellaneous office duties.
• Assist Human Resources and Operations teams with facilitating new hire paperwork and onboarding. (as needed)
• Other duties as assigned.

Qualifications

• Excellent verbal, written, and electronic communication.
• Ability to interact effectively and professionally with all levels of management in addition to vendors and clients.
• Customer-orientated approach to problem solving.
• Solid organizational skills, including multitasking and time management.
• Proficient computer skills, including but not limited to Microsoft Office Suite.
• Ability to communicate with co-workers and clients effectively and professionally.
• Ability to interact effectively and professionally with members of the office and operational staff.

Education

• High school diploma or equivalent. (required)
• 5 years’ experience in administration (preferred)
• 2 years’ experience working knowledge of commercial diving or marine construction industry experience. (preferred) 

Physical/Mental Requirements

• Perform work in the office.
• Flexibility to work after hours and weekends. (as needed)
• Ability to successfully pass a pre-employment physical.
• Ability to successfully pass a pre-employment drug test and a background check.
• Willingness to travel to project sites and other office locations up to 5% of the time.

Benefits

• Competitive Salary
• Health, Dental and Vision Insurance
• 401k with Company Match
• PTO
• Paid Holidays

Mainstream Commercial Divers, Inc is a full-service underwater inspection, construction, maintenance, and diving company. Since formation, Mainstream Commercial Divers, Inc has inspected, constructed, and maintained in-water structures of all types. Mainstream Commercial Divers, Inc is experienced in all aspects of inland commercial diving and underwater construction. 

Mainstream Commercial Divers, Inc is an Equal Opportunity Employer.