What are the responsibilities and job description for the Program Assistant position at Moraine Valley Community College?
Reporting to the Assistant Dean of Science, Business and Computer Technology, the Program Assistant (SBCT) is responsible for monitoring and coordinating the day-to-day office activities of the program including providing services and program information to staff and students). The Program Assistant connects students to support services and participates in program activities designed to support persistence and completion. The Program Assistant is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.
Specific duties to the SBCT subdivision include:
Specific duties to the SBCT subdivision include:
- Providing administrative support to the Assistant Dean and supports sub-division operations.
- Connecting students with tutoring, counseling, disability services, and other support systems.
- Coordinating contact with students (text, email, calls) communicating program information/updates.
- Participating in information sessions on academic programs and available student resources; Serving as a representative of the college at events and activities.
- Coordinating room reservations and program spaces (primarily Building T).
Program Assistant General Duties. Other duties may be assigned as applicable:
1. Provide information to students and faculty/staff concerning program and promote/market program.
2. Coordinate communication system including computer database and maintain accurate records for program.
3. Maintain and update program registration information for students and faculty/staff.
4. Compile periodic reports or other departmental materials required including gathering, analyzing data, and generating reports.
5. Prepare letters, memos, documents, brochures, and/or reports from copy or rough draft following standard procedures as to composition some of which may be confidential in nature and maintains files.
6. Proof content of syllabi and course schedules and/or program materials.
7. May attend meetings and record minutes if applicable.
8. Process and follow through with all purchasing and payment requests made by the office.
9. May enter all applicable time sheets for approval.
10. May assist with proctoring duties if applicable.
11. Responsible for room reservations/monitors and schedules program space.
12. Performs a variety of duties that are specific to the office of assignment and that require knowledge of the procedures, functions, and software programs used by that office.
Education/Experience
Required:
Minimum of an Associate’s degree (A.A) or equivalent from a two-year college or technical school. Three to twelve months related experience and/or training required.
Please clearly outline the experience and education in your resume and application.
Note: Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if this testing has not been previously completed.
Minimum of an Associate’s degree (A.A) or equivalent from a two-year college or technical school. Three to twelve months related experience and/or training required.
Please clearly outline the experience and education in your resume and application.
Note: Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if this testing has not been previously completed.
Qualifications
In addition to above requirements, the following qualities are sought:
- Ability to complete duties as required; Ability to read and comprehend instructions, correspondence, and memos.
- Effective communication skills.
- Ability to work independently and be self-directed. Ability to exercise good judgment.
- Ability to type 40 words per minute.
- Ability to use a computer and Microsoft Office.
- Ability to learn and use various department-specific software programs.
- Good organizational skills.
Position Status
Full Time
Hours
General Hours
Monday – Friday
8:00 a.m.-4:30 p.m.
Hours may be adjusted
Occasional evening hours may be required
Monday – Friday
8:00 a.m.-4:30 p.m.
Hours may be adjusted
Occasional evening hours may be required
Salary/Wage
$19.54/hour
Hourly/Salary
Hourly
Benefits
Benefit-Eligible FT Support Staff Position
Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for benefit eligible employees and dependents, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include:
Health, Dental, Vision
Life insurance; Optional life
Disability insurance;
Tuition reimbursement
MVCC Tuition waiver
SURS Retirement plan
Vacation Days
Holidays
Sick Leave
Personal days
Bereavement days
Tax-sheltered annuity plans
Visit our site to learn more about specific benefits and eligibility criterion for this Support Staff position/category: morainevalley.edu/hr
Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for benefit eligible employees and dependents, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include:
Health, Dental, Vision
Life insurance; Optional life
Disability insurance;
Tuition reimbursement
MVCC Tuition waiver
SURS Retirement plan
Vacation Days
Holidays
Sick Leave
Personal days
Bereavement days
Tax-sheltered annuity plans
Visit our site to learn more about specific benefits and eligibility criterion for this Support Staff position/category: morainevalley.edu/hr
Review of Applications Begins
10/30/2026
Position Type
Support/Hourly Staff
Posting Detail Information
Posting Number
SS00643P
Open Date
10/19/2026
Yes
Special Instructions to Applicants
Please apply online with required materials prior to review date for best consideration.
Benefits:
Health Insurance, Pension Plan