What are the responsibilities and job description for the Finance Manager position at Moraga-Orinda Fire Protection District?
Moraga-Orinda Fire District
Invites applications for the position of
FINANCE MANAGER
Final Filing Deadline: Friday, January 16, 2026, at 5:00 p.m.
This is a full-time, exempt, fully benefited position
Work schedule: Monday through Friday 8:00 a.m. - 5:00 p.m. with one day of remote work per week
**5% General Wage Increase is Scheduled for July 1, 2026**
**Please attach a current cover letter and resume to your employment application**
Benefit information can be found by clicking the benefit tab above
Basic Function: Under direction from the Administrative Services Director, participate in and supervise the activities and operations of the Finance Division to include Accounting, Accounts Payable, Accounts Receivable, Investments and Payroll operations; supervise one part-time Payroll Technician; and provide highly responsible and complex administrative support to the Administrative Services Director and Fire Chief.
- The employee would perform a full range of professional accounting work in accordance with generally accepted principles of accounting.
- Manage the planning, prioritizing, assigning, overseeing, and approval of the payroll, and oversee all data entry functions and ensure correct department coding and data input.
- The employee would maintain the District’s general ledger by preparing and posting journal entries; analyze and reconcile accounts.
- Manage professional accounting duties and ensure District compliance with Generally Accepted Accounting Principles (GAAP) and governmental accounting standards,
- The employee would review and reconcile bank records from multiple accounts; prepare appropriate journal and general ledger entries.
- Manage the daily cash flow of the District; prepare monthly bank reconciliations; reconcile investment statements;
- Prepare financial reports and related information for reporting to regulatory agencies
- Prepare monthly financial reports and finance report for Board meetings
- Prepare and distribute monthly Actual to Budget reports for Program Managers
- The employee would assist in the District’s budget process, prepare revenue and expense projections as needed, answer questions from program managers on budget preparation issues; post annual budget into the general ledger and make adjusting entries as needed.
- The employee would initiate wire transfers for bimonthly payroll and weekly accounts payable expenditures.
- Conducts studies, prepares and presents reports to the Administrative Services Director and the District Board of Directors.
- The employee would complete accounts receivable, accounts payable, bank deposits, fee collection and reconciliation including ambulance fees, grants receivable and collections, financial reporting and other financial functions.
- The employee would prepare audit schedules, gather information and assist the Administrative Services Director and external auditors with the audit.
- Respond to requests for information and advise the District, and other governmental agencies and the public on District financial and accounting practices, policies, procedures and data.
- The employee would maintain records and prepare a variety of reports to ensure reimbursement to the District of funds due from other governmental agencies, private organizations and the public.
- The employee would review quarterly and annual payroll tax returns and reconcile them to the general ledger.
- The employee would maintain accurate fixed asset records for all assets and assist with the fiscal year-end and fixed asset accounting.
- The employee would coordinate financial and accounting activities with departments and answer questions from staff regarding revenues/receipts and expenses/expenditures.
- The employee would assist the Administrative Services Director with risk management activities; prepare and submit damaged property claims; coordinate repairs and track reimbursements.
- The employee would prepare 1099 statements and other reporting documentation related to payables.
- The employee would provide professional assistance to the Administrative Services Director, research, compile and prepare financial reports.
- The employee would perform a variety of general office support duties including answering phones, filing and provide front desk coverage as needed.
- Track, reconcile, and report on District Strike Team activity (utilize OES MARS system)
- The employee would perform other general accounting duties as assigned
- Bachelor’s degree from an accredited college or university with major course work in accounting, finance, public administration, business administration or related field.
- Two years of increasingly responsible experience in maintaining financial records and preparing financial statements, preferably in governmental accounting.
- The District reserves the right to evaluate and consider, at its discretion, combinations of education and work experience that tend to indicate an applicant possesses the skills, knowledge and abilities listed here.
- Principles and practices of public agency financial management including general and governmental accounting, auditing and reporting functions as well as Generally Accepted Accounting Principles (GAAP).
- Principles and practices of public budget development, administration and accountability.
- Information technology hardware and software, particularly as related to financial and administrative functions.
- Principles and practices of auditing and financial control.
- Applicable laws, codes and regulations.
- Standard office practices and procedures, methods and equipment.
- Microsoft Office applications including Excel, Word and Outlook
- Maintain accurate financial records and preparing clear and precise reports for informational, auditing and operational use.
- Understand, interpret, explain and comply with laws, regulations and policies governing fiscal operations.
- Analyze fiscal data and draw logical conclusions.
- Make accurate financial and statistical calculations.
- Organize own work, set priorities and meet critical deadlines.
- Identify and resolve problems relating to fiscal and/or administrative operations.
- Communicate effectively both verbally and inwriting.
- Use tact, initiative, prudence and independent judgment within general policy and procedural guidelines.
- Establish and maintain cooperative working and customer service relationships.
- Use all types of automated accounting systems
- Prepare and understand public agency budgets.
Physical Demands:
Essential functions may require maintaining physical condition necessary for standing, walking, bending, climbing or crouching; strength to lift up to 50 pounds.
The most qualified candidates will be selected to appear before a panel for an oral interview. Those applicants invited to interview will be notified electronically at the e-mail address provided by each candidate through application process. Therefore, it is the applicant's responsibility to provide an accurate email address and to allow their inbox to receive emails in regard to this recruitment. If you are experiencing any technical (computer related) difficulties or need help with attaching documents to your application, please call the NEOGOV help line for assistance at 1-855-524-5627. Prior to a final offer of employment, applicants must pass a thorough background investigation.
Equal Employment Opportunity Employer
The Moraga-Orinda Fire District is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information.
Reasonable Accommodations
Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact Human Resources at (925) 258-4521.
California Fair Chance Act
Moraga-Orinda Fire District will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Moraga-Orinda Fire District is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage.
Veterans' Hiring Preference
Pursuant to MOFD District Policy 21, veterans having served in the United States Army, Navy, Marine Corps, Air Force, Space Force or Coast Guard in time of war, in any expedition of the Armed Forces of the United States, or have been on continuous active duty for more than 180 days, or being a disabled veteran and have received a discharge or release from active duty under honorable conditions and have competed in an open recruitment process and have submitted acceptable documentary evidence demonstrating eligibility prior to the final deadline of this recruitment (January 16, 2026 @ 5:00 p.m.) and having achieved a minimum passing final examination score and meet all other qualifications for placement on the eligibility list will receive five additional points added to their final examination score.
Disclaimer Notice
The job duties, elements, responsibilities, skills, and functions listed on this job description are representative only, and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise the job description as necessary.
Salary : $114,996 - $139,356