Secretary II - Moorpark High School (044-27)

MOORPARK UNIFIED SCHOOL DISTRICT SECRETARY II DEFINITION Under general supervision, to perform a variety of typing and clerical duties, typically involving the use of a computer terminal or word processor, in an administrative office, and to perform related duties as assigned. CLASS CHARACTERISTICS Positions in this class are distinguished from those of Secretary I and/or Secretary II by the independent performance of specialized work requiring a more thorough knowledge of the policies, procedures, regulations and methods which impact upon their assigned duties. Positions may direct the work of subordinate clerical staff. EXAMPLES OF DUTIES Performs a variety of typing and clerical work, such as standard and statistical typing, checking, proofreading, filing, posting information on records and compiling information for reports and summaries; including reports for employer-employee relations grievances, minutes, and contract proposals for negotiations with exclusive representatives; types rough and final copy of material from clear copy or written rough drafts; composes simple or routine letters independently; receives, sorts and distributes mail; prepares and types a variety of confidential and technical reports and summaries including contract proposals for negotiations with exclusive representatives; types rough and final copy of material from clear copy or written rough drafts; composes simple or routine letters independently; received, sorts and distributes mail; prepares written documentation, brochures, reports for distribution to employees, administrators, community members and the media. answers telephones and waits on public counters; answers general questions regarding District/School activities/events; have a thorough understanding of District/School policies/procedures in order to answer questions for employees and members of the community; regularly assists employees and the public; operates office equipment, such as a typewriter, adding mimeograph, photocopy and ditto machines; operate a computer terminal or word processor; makes appointments; sets up meetings; records and keeps meeting minutes; including appointments and meetings; assists in making computations, compiling data, or in maintaining records including information relating to contract negotiations; checks forms for completeness and accuracy and obtains information as necessary; modifies and/or devises forms for reporting data; may type requisitions; receive, shelve and distribute supplies; maintains employee timecards; posts information to logs, records, charts or cards; assists supervisor/administrators in planning and organizing various types of employee recognition; performs related work as required LICENSE REQUIRED Possession of a valid and appropriate California Driver’s License. MINIMUM QUALIFCATIONS Knowledge of: · Modern office methods and procedures; · Advanced English usage, spelling, grammar and punctuation; · Basic mathematics; · Advanced word processing methods; · Computer skills commensurate with job requirements; Exercise good judgment and discretion in dealing with the public and media; · Effective communication skills; · Public information channels; · Public relation practices Ability to: · Exercise good judgment and discretion in dealing with the public and media; · Collect, compile and create data/information District activities/events; · Establish and maintain effective working relationships with those contacted in the course of work; · Write and speak effectively; · Be sensitive to the needs and interests of the community; · Perform a variety of responsible and clerical work of above average difficulty; · Work independently and with little direct supervision; · understand and apply with good judgment the policies, laws, rules and regulations which apply to the assigned function; · Independently compose letters memoranda, bulletins and reports; · Type accurately at the rate of 50 words per minute from clear, legible copy; · Operate a computer terminal or word processor. TRAINING AND EXPERIENCE Any combination of training, education and experience which demonstrates an ability to perform the duties of the position. A typical qualifying entrance background is completion of formal or informal training in advanced record keeping and office practices or a closely related field; or Experience performing difficult clerical and record keeping duties involving functional responsibility for the records of a major program or department and preferably including experience working with children/adolescents, adults, and members of the community and/or the media; or Responsible clerical experience at or equivalent to the level of Intermediate Typist Clerk in the Moorpark Unified School District, wherein the incumbent has acquired the knowledge and abilities listed above. PHYSICAL DEMANDS AND WORKING CONDITIONS Work is primarily sedentary. Strength - Light lifting, carrying and/or pushing 25 pounds maximum with frequent lifting and/or carrying objects weighing up to 25 pounds. Bending, pulling, pushing and reaching to maintain and retrieve records. Dexterity of hands and fingers to operate various office machines. Mental acuity to interpret and implement procedures and rules relating to District policies, make decisions, evaluate results and make determinations relative to the effective performance of the tasks. Facility to see and read, with or with vision aids, laws and codes, rules and policies, technical manuals, or other printed matter. Facility to hear and understand speech at normal room levels, and other noise as it would relate to the position. Speak in a clear voice to communicate with others. Revised March 17, 2006