What are the responsibilities and job description for the RECORDS SPECIALIST I position at Moore & Van Allen PLLC?
Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking a Records Specialist I to join its Charlotte, NC office. The role will be responsible for providing foundational support in records and information management. The Records Specialist I focuses on creating, maintaining, and retrieving client/matter files under close supervision, ensuring compliance with firm policies and supporting legal teams with basic file organization and access.
Essential Duties & Responsibilities:
- Create, label, and maintain physical and electronic client/matter files.
- Retrieve and refile records for staff and attorneys.
- Update and maintain data in records databases.
- Assist with scanning, indexing, and archiving.
- Prepare boxes for off-site storage and track movement.
- Support retention and destruction processes.
- Perform general clerical and support duties for the department.
Qualifications & Experience:
- The successful candidate will have a high school diploma or equivalent; Associates' degree preferred.
- 1-3 years of previous filing experience (alpha & numeric), customer service, and/or general office experience required.
- Inventory management and/or warehouse experience a plus.
- Additional education or work experience related to archives and records management, especially within a law firm, preferred.
- Must have ability to lift files and boxes up to 30 pounds using a hand truck or cart.
- Candidates should have a working knowledge of Microsoft Office Suite.
Physical Requirements:
- Light/Medium Exert force 10-25 lbs., frequently; and occasionally up to 30 lbs.
- Prolonged standing, frequently lift, carry, push, pull, or move objects are essential to the role.
- Frequent standing, walking, pushing, pulling, carrying, reaching, handling, and repetitive fine motor activities.
- Occasionally required to bend and stoop, grasping, twisting, reaching, climbing, balancing, crawling, and kneeling.
- Rarely (does not exist as regular part of job) required to exert physical effort part of a normal work shift in handling objects over 30 pounds.
- The work requires activities occasionally involving the use of portable equipment such as carts, dollies and/or hand trucks.
May need to occasionally work more than the standard 37.5 hours per week to accomplish essential duties of the position. Interested and qualified applicants should apply via our website at https://www.mvalaw.com/careers-working-at-mva. Equal Employment Opportunity Employer.
Applicant Disclosures
Family Medical Leave Act Employer: For more information, visit Employee Rights Under the Family and Medical Leave Act
Employee Polygraph Protection Act: For more information, visit Employee Polygraph Protection Act
Employee Rights Under the Fair Labor Standards Act: For more information, visit Employee Rights Under the Fair Labor Standards Act
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.