Admin Asst. for Federal Programs (631036C)

Reports to: Director of Federal Programs, CTE and Grant Administration 

Supervises: None

Term of Employment: 12 months

Salary: Office Support VI - 63

FLSA Exempt/Non-Exempt: Non-Exempt

Qualifications:

• Associate degree preferred
• Graduation from high school and any equivalent combination of training and experience which provides the required knowledge, skills and abilities
• Preferred knowledge with budget management, LINQ Financial System, grant writing/reporting, Microsoft Office, Canvas and Google Docs

Essential Job Functions: 

• Assists Director with assigning fund allotments for FY
• Assists with day to day operations
• Prepares reports and financial data for local, state and federal entities
• Monitors all submitted purchase order requests and prior approvals to ensure compliance
• Monitors purchasing cards for CTE and Federal Programs
• Drafts financial and/or other reports
• Purchases supplies and materials for middle and high school CTE teachers
• Purchases supplies and materials for non-public schools funded by Title I and Title II
• Arranges, participates in and implements conferences and committee meetings
• Assists staff with travel, field trip proposals, purchases, budget requisitions, inventory, vendor services, contracts and reporting
• Maintains hard copy and electronic filing system of all federal and state records
• Plans and schedules meetings and appointments for Director
• Retrieves, organizes and disseminates information to Directors, CTE Staff, Principals and Teachers
• Performs general clerical duties to include, but not limited to data entry, photocopying, faxing, mailing and filing
• Prepares and inputs required Federal and CTE Budgets and Amendments
• Maintains accurate records in Title I Crate
• Prepares monthly financial statements, PAR, and Time/Effort statements
• Performs other duties and responsibilities as assigned by supervisor

Physical and Cognitive Requirements: 

The major physical and cognitive requirements listed below are applicable to this job classification within Moore County Schools.

Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.

Must be able to:

• prepare, read and comprehend a variety of job related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence in all languages required by the job
• understand and conform to all rules of punctuation, grammar, diction and style
• speak to individuals or groups of people with poise, voice control and confidence
• respond adequately to inquiries or complaints
• write using standard convention in all languages required by the job
• apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions
• apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form
• communicate effectively and efficiently in all languages required by the job using whatever communication device or system is required (telephone, Braille)
• use/interpret job related terminology, mathematical formulas and functions effectively and efficiently
• deal with people beyond giving and receiving instructions
• perform under stress, deal with persons acting under stress and adapt when confronted with emergency situations
• be sensitive to cultural differences among individuals and groups of persons
• operate a motor vehicle
• operate/use a variety of automated office machines and other office equipment
• operate/use a variety of printing/graphic arts machines
• operate/use a variety of audiovisual/electronic machines and devices
• operate/use a variety of communication machines/equipment/devices
• operate/use a variety of job specific machines/equipment