Accounts Payable Specialist & Accounts Receivable Cash Management

Position Summary: The Accounts Payable Specialist duties are to perform standard Accounts Payable functions in Agency’s Business Office.

PAY- $23-$26/hr.

Essential Responsibilities:

· Responsible for the accounts payable function. Assigned responsibilities include receipt of invoices or payment vouchers, circulation of invoices for Manager Approval, entry of invoices or payment vouchers into the accounts payable system, payment of bills according to the Business Office Guidelines and distribution of checks according to individual needs.

· Analyze all accounts on a monthly, quarterly, and annual basis to ensure payment accuracy

· Maintain effective communication within the Agency, with our vendors, and other external organizations to ensure that invoicing is accurate, timely and well documented.

· Keep track of all company credit card spending, and make payments on credit accounts

· Investigate and aid in resolving any issues with payments or request. This may include voiding and reissuing checks.

· Responsible for the collection and maintenance of the W-9 records. Creation, distribution and reporting of year end 1099’s

· Maintain cash sheet for disbursements. Provide CFO with a weekly cash standing based on cash sheet data.

· Maintain vendor files through electronics storage and hard copy based upon approved destruction policies. In addition, ensures that all vendor files and computerized accounts payable records are complete, and suitable for audit.

· Apply deposits/payments to respective invoices in Business Central

· Uploading SSI, SSA, and APTD TD4109 deposit information into Business Central.

Qualifications:

Education and Experience

· Associates degree or higher.

· Minimum 1 year working experience in large volume automated Accounting Department, with responsibility for Accounts Payable bookkeeping.

· Basic understanding of the accounts payable process, including invoice receipt and processing, approval for payment, and payment of bills.

Skills and Abilities

· Demonstrate a commitment to The Moore Center’s values

· Comply with all state, agency and department policies and procedures

· Possess excellent analytical, planning and communication skills

· Ability to work under critical time restraints

· Ability to work with little instruction on day-to-day activities, general instructions on new assignments.

· Demonstrate a strong emphasis on Customer Service skills, both to our clients and all staff

· Possess strong time management and organization skills, include]ng the ability to prioritize multiple tasks and ensure timely follow through

· Ability to work independently and as part of an inter-disciplinary team

· Demonstrate excellent verbal and written communication skills

· Demonstrate proficiency in Microsoft Office, including Word, Excel, Outlook, and the ability to master new software