What are the responsibilities and job description for the Assistant position at Moon Phase Watch & Co.?
Moon Phase Watch & Co. — Clearwater, FL
Moon Phase Watch & Co. is seeking a highly organized, dependable, and resourceful Personal & Executive Assistant to provide hands-on support across both business operations and day-to-day personal matters.
This is a dynamic role for someone who is comfortable wearing many hats. Responsibilities can change from day to day, so we are looking for someone who takes initiative, solves problems independently, communicates professionally, and is willing to help wherever needed.
Responsibilities- Prepare and organize invoices, receipts, records, and basic administrative paperwork
- Communicate professionally with customers, clients, vendors, and business partners
- Answer and follow up on calls, texts, emails, and customer inquiries
- Schedule and coordinate meetings, appointments, doctor visits, reservations, and other personal commitments
- Maintain calendars and provide reminders for important appointments and deadlines
- Assist with customer follow-ups and general watch business operations
- Coordinate errands, pickups, deliveries, purchases, and other day-to-day needs
- Help organize documents, files, expenses, and business information
- Handle confidential business and personal information with discretion
- Assist with miscellaneous projects and time-sensitive requests as they arise
- Act as a reliable point person who can take a task from start to finish without constant supervision
We are looking for someone who is organized, trustworthy, proactive, professional, and extremely dependable. You should be comfortable working in a fast-moving environment where priorities can change quickly.
The right person is someone who sees something that needs to be handled and handles it—whether that means helping a client, preparing an invoice, scheduling an appointment, making a phone call, coordinating an errand, or solving an unexpected problem.
Strong communication skills, attention to detail, discretion, and a positive attitude are essential.
Location: Clearwater, Florida
Company: Moon Phase Watch & Co.
Position: Personal & Executive Assistant