What are the responsibilities and job description for the Secretary/Administrative Assistant position at Moody Sprinkler Company Inc.?
Company Overview:
We are a well-established fire suppression company with over 55 years of proven success. Our team operates in a fast-paced environment built on collaboration, reliability, and genuine care for both our employees and customers.
Position Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant / Secretary to support daily office operations. This role works closely with the Owner/President and estimators to ensure accurate proposals, efficient billing, and smooth communication across the business. Must be able to manage responsibilities in a quick manner and prioritize by importance.
Key Responsibilities:
- Preparing proposals and invoices using QuickBooks
- Support estimators with documentation, pricing and administrative tasks
- Maintain and organize physical and digital files, track projects, order materials and supplies
- Process job billing accurately and in a timely manner
- Answer incoming phone calls and direct inquiries appropriately
- Monitor and respond to emails professionally
- Review contracts and ensure requirements are understood and followed
- Submit/request drawings for review/approval.
- Obtain permits for contracts
Required Qualifications:
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience with QuickBooks
- Strong organizational and multitasking skills
- Ability to read, understand, and work with contracts and detailed requirements
- Excellent written and verbal communication skills
Preferred Qualifications:
- Previous experience in construction, fire protection, or related industry
- Prior administrative or office support experience in a fast-paced environment
Work Environment:
- Direct collaboration with leadership
- Team-oriented, open office
Compensation & Benefits:
- Competitive pay based on experience
- Health Insurance, Dental Insurance, Life Insurance, Short- & Long-Term Disability
Pay: From $20.00 per hour
Expected hours: 45.0 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
Experience:
- Microsoft Office: 1 year (Required)
- QuickBooks: 1 year (Required)
Language:
- English (Required)
Work Location: In person
Salary : $20