What are the responsibilities and job description for the Administrative Support Specialist position at Monumental Health & Wellness?
Overview
We are seeking a dynamic and highly organized Administrative Support Specialist to join our team. In this vital role, you will serve as the backbone of our office operations, ensuring seamless communication, efficient administrative processes, and exceptional support to our staff and clients. Your proactive approach and technical proficiency will help foster a productive and welcoming environment, enabling our organization to thrive. This paid position offers an exciting opportunity to develop your skills in operational duties, customer service, and clerical functions within a fast-paced setting.
Responsibilities
- Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy.
- Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office and Google Workspace and clinic specific software.
- Handle calendar management for team members, scheduling appointments, meetings, and coordinating event logistics efficiently.
- Provide exceptional customer support by addressing inquiries via phone or email promptly and professionally while maintaining excellent phone etiquette.
- Oversee office supplies inventory, order necessary materials, and ensure the workspace remains organized and well-maintained.
- Qualifications
- Proven experience in administrative support roles with strong clerical skills.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Strong computer literacy with familiarity in data entry, spreadsheets, and productivity software.
- Exceptional communication skills, including phone communication and client interaction; bilingual abilities are a plus.
- Experience with multi-line phone systems, front desk duties, and customer service is highly desirable.
- Previous experience as a medical or dental receptionist or personal assistant is advantageous but not required.
Join us to be part of a vibrant team where your organizational talents and technical skills will make a meaningful impact every day!
Pay: $18.00 - $30.34 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $18 - $30