Executive Assistant - Includes Bonus, Company Gym, 100% paid insurance!

One of our investment firm clients* is seeking an experienced Executive Assistant to provide high-level administrative support in a fast-paced, relationship-driven professional services environment.

The successful candidate will bring excellent judgment, strong communication skills, and a client-service mindset. This person should be comfortable supporting senior professionals, coordinating complex schedules, preparing materials, and helping keep day-to-day operations running smoothly.

Core Responsibilities

• Manage complex calendars, meeting schedules, conference room bookings, and daily administrative priorities
• Coordinate internal and external meetings, conference registrations, travel arrangements, and related logistics
• Prepare, organize, and distribute meeting materials, including agendas, presentations, handouts, and reports
• Process expense reports, invoices, and other administrative documentation accurately and on time
• Answer phones, screen incoming calls, and manage communications professionally and discreetly
• Create and update presentations, reports, and spreadsheets using Microsoft PowerPoint and Excel
• Maintain organized digital files and shared materials
• Develop and maintain tracking systems for open items, follow-ups, and deadlines
• Build trusted working relationships with internal colleagues, external contacts, and key stakeholders
• Provide backup administrative coverage to other team members as needed

Required Qualifications

• 5 years of administrative support experience in a corporate environment
• Bachelor’s degree required
• Financial services experience highly preferred
• Exceptional judgment and discretion when handling confidential information
• Strong Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel
• Excellent interpersonal and communication skills
• Highly organized, detail-oriented, and able to work with a strong sense of urgency
• Proven ability to manage multiple priorities across several stakeholders
• Self-directed, proactive, and comfortable taking ownership of tasks through completion
• Positive, professional, high-energy approach
• Strong follow-through and a collaborative, team-oriented mindset
• Flexible and punctual, with the ability to work beyond standard business hours when needed
• Comfortable working in a dynamic, fast-paced environment

This is a direct-hire, full-time position that includes full benefits and competitive salary** (commensurate with experience)!

*This posting is from a staffing firm, but is a direct-hire opportunity with our client (no temporary/contract employment with the agency). All resume submittals will be kept completely confidential and will not be shared with our client without applicant approval.*

**Quoted salary range does not guarantee the final salary offer. Offers will be determined by variables such as years of experience, education level, etc.**