MCA Business Administrator

Montrose Classical Academy (MCA)

BUSINESS ADMINISTRATOR

The function of education is to teach one to think intensively and to think critically. Intelligence plus character - that is the goal of true education. – Martin Luther King Jr.

OVERVIEW & WHO WE ARE

Montrose Classical Academy (MCA) stands at a pivotal moment. In Fall 2026, we'll open our doors to our founding school of K-5 students, growing to serve 440 K-8 students by 2030. But this isn't just about numbers; it's about transformation. We're building a school where:

For Our Students:

• Every child discovers their unique brilliance
• Academic excellence meets joyful learning
• Curiosity and confidence flourish daily

For Our Families:

• Every family is a valued partner
• Parents help shape our community's future

For Our Teachers:

• Teaching means focusing on students, not paperwork
• Work-life balance isn't just a phrase - it's our promise
• Support systems free teachers to teach
• Professional growth fits within the workday

For Our Community:

• Diverse perspectives enrich learning
• Strong relationships build lasting impact
• Together, we create tomorrow's leaders

This is your chance to build more than a school. It's an opportunity to create a transformative community that will impact generations of students in Montrose County.

POSITION DETAILS

• Position Type: Full-Time, Exempt
• Work Schedule: 3 months of summer contract work (April 20 – July 20) 192 calendar days per school year (approximately July 20 – May 14), per the MCA school calendar
• Work Location: Montrose Classical Academy, Montrose, Colorado
• Work Setting: Remote or hybrid position. Occasional in-person presence is required for school tours, open houses, community events, and team meetings
• Reports To: Executive Director
• Start Date: ASAP

WHAT YOU'LL DO

As MCA's founding Business Administrator, you will play a critical dual role in launching and sustaining our school. In Phase 1 (pre-opening from April 20 – July 20), you'll drive enrollment, family engagement and additional funding through strategic marketing, family outreach, school tours, and grant application support. In Phase 2 (post-opening from July 20 – May 14), you'll transition to supporting school operations including serving as registrar, front desk coordinator, visitor management, grant administration support, and ongoing family engagement. This role requires exceptional organizational skills, data fluency, marketing savvy, and a passion for building relationships with families

Marketing & Enrollment (Phase 1 Primary Focus; Phase 2 Ongoing)

• Develop and execute marketing campaigns to drive enrollment, including digital marketing, social media, print materials, and community outreach
• Coordinate school tour nights, open houses, and community information sessions
• Manage the enrollment pipeline: track inquiries, follow up with prospective families, support application completion, and ensure timely communication throughout the enrollment process
• Call prospective families to answer questions, schedule tours, and encourage application submission
• Support families in navigating the online enrollment application system
• Create and distribute marketing materials (flyers, social media posts, email campaigns) targeting diverse communities including Spanish-speaking families
• Analyze enrollment data and marketing metrics to optimize outreach strategies
• Build relationships with community organizations, preschools, and local businesses to promote MCA

Family Engagement & Communication (Ongoing)

• Serve as primary point of contact for prospective and enrolled families, providing exceptional customer service and timely responses to inquiries
• Support families through the enrollment process, including document collection, registration, and onboarding
• Communicate regularly with families about important dates, deadlines, and school events
• Build trusting relationships with families from diverse backgrounds, including Spanish-speaking families
• Coordinate family engagement events and activities
• Respond to parent questions and concerns with professionalism and empathy

School Operations & Registrar Duties (Phase 2 Primary Focus)

• Serve as school registrar: manage student enrollment records, maintain accurate student information systems, process enrollment changes (new students, withdrawals, transfers)
• Manage front desk operations: greet visitors, check in guests using visitor management system (Raptor), answer phones, direct inquiries
• Coordinate visitor access and ensure building security protocols are followed
• Support grant administration: organize receipts, track grant-related expenses, maintain documentation for grant reporting
• Assist with general administrative tasks including filing, data entry, scheduling, and correspondence
• Maintain organized systems for student records, enrollment documentation, and operational files
• Support school leadership with administrative projects and operational needs
• Coordinate with MCSD on enrollment reporting and student data submissions

Data Management & Analysis

• Maintain accurate data in Excel and student information systems
• Create reports and dashboards tracking enrollment trends, marketing campaign effectiveness, and operational metrics
• Analyze data to identify opportunities for improved outreach and operational efficiency
• Ensure data accuracy and compliance with student privacy laws (FERPA)

Family Partnership

• Respond to parent communications in a timely and appropriate manner
• Participate in school-wide family engagement events
• Build trusting, respectful relationships with the families of your students

School Community

• Contribute to a joyful, rigorous, and mission-aligned school culture
• Adhere to all MCA policies, the Employee Handbook, and the Charter Contract with the Montrose County School District (MCSD)
• Set the standard for educational excellence in Montrose County

WHO YOU ARE

A Relationship Builder

• You genuinely enjoy connecting with people and building relationships with families from diverse backgrounds
• You communicate clearly, warmly, and professionally in person, on the phone, and in writing
• You see every interaction as an opportunity to represent MCA's mission and values
• You are comfortable speaking with families in both English and Spanish (if bilingual)

A Marketing & Communications Pro

• You understand how to craft compelling messages that resonate with different audiences
• You're comfortable with digital marketing tools, social media platforms, and content creation
• You know how to tell a story that inspires families to choose MCA
• You can translate complex information into clear, accessible language

A Data-Driven Problem Solver

• You're highly proficient in Excel and comfortable working with data, spreadsheets, and databases
• You use data to track progress, identify trends, and make informed decisions
• You create systems that keep information organized and accessible
• You're detail-oriented and catch errors before they become problems

An Organized Multitasker

• You thrive in fast-paced environments where priorities shift and multiple projects run simultaneously
• You manage your time effectively and meet deadlines consistently
• You create systems and processes that bring order to complexity
• You're comfortable with ambiguity and can adapt as the role evolves

A Mission-Driven Team Player

• You believe in MCA's mission to provide rigorous, joyful classical education to all students
• You're excited about being part of a founding team and building something from the ground up
• You take initiative, ask questions, and contribute ideas to improve operations
• You approach challenges with a positive attitude and solution-oriented mindset

A Collaborative Colleague

• You give and receive feedback graciously
• You contribute to a team culture of continuous improvement
• You share your best ideas and learn from others

WHAT YOU BRING

Required Qualifications

• Bachelor's degree in Marketing, Communications, Business Administration, Education, or related field (or equivalent experience)
• 5 years of experience in marketing, enrollment management, customer service, or administrative operations
• Exceptional proficiency in Microsoft Excel (pivot tables, formulas, data analysis, reporting)
• Strong written and verbal communication skills
• Experience with digital marketing tools and social media platforms
• Demonstrated ability to manage multiple projects and priorities simultaneously
• Strong organizational skills and attention to detail
• Ability to build relationships with diverse families and community members
• Commitment to customer service excellence
• Ability to pass a background check and fingerprinting (required for all school employees)

Preferred Experience

• Bilingual (Spanish/English)
• Experience in education, enrollment management, or school operations
• Experience with student information systems (Infinite Campus, Frontline, etc.)
• Experience with CRM systems or enrollment tracking software
• Graphic design skills (Canva, Adobe Creative Suite)
• Experience with grant administration or budget tracking
• Experience working in a startup or fast-paced, entrepreneurial environment
• Familiarity with FERPA and student data privacy requirements
• Experience with visitor management systems (Raptor or similar)

As a founding business administrator, you'll have the rare opportunity to shape not just a school, but a legacy. You'll co-create with a founding team united by a powerful vision of what education can be. Your impact will extend far beyond your tenure, touching generations of students who will walk through our halls.

COMPENSATION AND BENEFITS

• Salary:$45,000 annually, commensurate with experience. Following the interview process, MCA will work with selected candidates to determine appropriate placement within the range based on verified years of teaching experience and relevant qualifications.
• Comprehensive health, dental, and vision insurance (for full-time employees)
• PERA retirement benefits (Colorado Public Employees' Retirement Association)
• Participation in FAMLI (paid family and medical leave)
• Paid sick leave per the Colorado Healthy Families and Workplaces Act (HFWA)
• Professional development support, including specialty-specific training
• Instructional coaching and mentorship
• Performance bonus opportunity

TO APPLY

• Submit the following on really:
• Detailed resume highlighting your experience
• At least three professional references (including at least one current or former supervisor)
• One-Way Video Interview via Spark Hire: Following submission of your really application, you will automatically receive an email with instructions to complete a brief one-way video interview through Spark Hire. You will be asked to respond to a single question on video at your convenience. This step is required for your application to be considered complete. Please check your really messages for your Spark Hire invitation after submitting on really.
• Our Selection Process:
• Application review (really and Spark Hire)
• In-person interviews with Leadership Team
• Offer Letter

EQUAL EMPLOYMENT OPPORTUNITY

Montrose Classical Academy is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, veteran status, marital status, genetic information, natural hair texture or protective hairstyle, or any other legally protected characteristic. MCA complies with all applicable federal and Colorado state employment laws, including the Colorado Anti-Discrimination Act (CADA), the Colorado CROWN Act, and Title VII of the Civil Rights Act of 1964.

AMERICANS WITH DISABILITIES (ADA) STATEMENT

Montrose Classical Academy will provide reasonable accommodations to qualified individuals with disabilities and to employees with known limitations related to pregnancy, childbirth, or related medical conditions, consistent with the Americans with Disabilities Act (ADA), the ADA Amendments Act, and the federal Pregnant Workers Fairness Act (42 U.S.C. § 2000gg). Applicants or employees who require an accommodation should contact the School Leader or HR designee to initiate the interactive accommodation process.

BACKGROUND CHECK STATEMENT

As required by Colorado law for school employees, employment is contingent upon:

• Satisfactory completion of a criminal background check (CBI and FBI fingerprint check), as required by C.R.S. § 22-32-109.7 and § 22-32-109.8
• Verification of legal right to work in the United States (Form I-9 / E-Verify)
• Clearance through Colorado Department of Education screening
• Verification of educator licensure, qualifications, and work history

COLORADO’S EQUAL PAY FOR EQUAL WORK ACT NOTICE

Salary Range: $45,000 annually. Placement within the salary range is determined based on verified years of relevant teaching experience and qualifications, and will be confirmed at the time of offer.

Benefits: Health insurance, dental insurance, vision insurance, PERA retirement benefits, Colorado FAMLI (paid family and medical leave) participation, paid sick leave per the Colorado Healthy Families and Workplaces Act (HFWA), professional development support, instructional coaching, performance bonus opportunity.

In compliance with the Colorado Equal Pay for Equal Work Act (C.R.S. § 8-5-101 et seq.), MCA includes compensation and benefits information in all job postings for positions to be performed in Colorado.

IMPORTANT EMPLOYMENT NOTICES

At-Will Employment: Employment at Montrose Classical Academy is at-will. Either the employee or Montrose Classical Academy may end the employment relationship at any time, for any lawful reason, with or without cause or advance notice.

In-Person Position: This position requires full-time, in-person attendance at Montrose Classical Academy’s school facility in Montrose, Colorado. Remote and hybrid work arrangements are not available for this role.

Work Schedule: This is a 180 calendar-day position. The work schedule follows the Montrose Classical Academy school calendar (approximately August–June). Employees are not paid during summer break or scheduled school breaks unless otherwise specified in a written agreement.

FLSA Status: This position is classified as Exempt under the Fair Labor Standards Act (FLSA) and Colorado COMPS Order #40. Exempt employees are not eligible for overtime pay.

Mandatory Reporting: All Montrose Classical Academy employees are mandatory reporters of child abuse and neglect under C.R.S. § 19-3-304. Failure to report is a criminal offense under Colorado law.

PERA Enrollment: As a Colorado public school employee, this position is subject to mandatory PERA enrollment and contribution requirements under C.R.S. § 24-51-401 et seq.

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Application Question(s):

• MCA is a new charter school opening in August 2026, and our Business Administrator will be critical to filling our founding K-5 class through strategic marketing and enrollment outreach. Describe your experience with marketing campaigns, enrollment management, or customer acquisition in an education, nonprofit, or service-based organization. How do you track and analyze the effectiveness of your outreach efforts? Give a specific example of a campaign or initiative you led that successfully attracted new customers, students, or clients, and share the data that demonstrated your success.
• This role requires exceptional Excel skills to manage enrollment data, create reports and dashboards, track marketing metrics, and support grant administration. Describe your experience using Excel for data analysis and reporting. What specific Excel functions, formulas, or features do you use regularly (e.g., pivot tables, VLOOKUP, conditional formatting, data validation)? Give a concrete example of a time when you used Excel to solve a problem, identify a trend, or make a data-driven recommendation that improved operations or outcomes.
• This position is primarily remote and will evolve significantly over time, starting with a heavy focus on marketing and enrollment (April–August 2026), then transitioning to include registrar duties, operations support, and ongoing family engagement once the school opens. Describe your experience working remotely and managing multiple, shifting priorities. How do you stay organized, communicate effectively, and maintain productivity when working independently? Give an example of a time when your role or responsibilities changed significantly - how did you adapt and ensure continued success?

Work Location: Hybrid remote in Montrose, CO 81403

Salary : $45,000